Hybrid Clinical Scheduling Senior Administrative Assistant

Yale University; New Haven (CT); Hybrid; USD 41,000 - 50,000; Full time

Job summary

Yale University in New Haven seeks a Senior Administrative Assistant to provide scheduling and administrative support to the Interventional Pain Division in the Department of Anesthesiology. You will coordinate complex surgical schedules, prepare materials for grants and budgets, and serve as a key liaison with Yale Medicine Care Center.

The role requires discretion, strong communication, and the ability to manage multiple tasks in a fast-paced environment, with experience in Epic, Qgenda, and

Qualifications

• Six years of related work experience in an administrative or office setting.
• Strong proficiency in MS Word, Excel, and Outlook.
• Familiarity with scheduling systems and handling confidential information.

Responsibilities

• Oversees and coordinates administrative, program, and office activities; establishes office procedures and serves as information source for policies and programs.
• Instructs and coordinates support staff; assists with grants, contracts, and budgets, monitors expenditures and reconciles statements.
• Provides editorial support for publications; proofreads material for accuracy and manages copy through editing stages.
• Determines needs for events and conferences; assembles items, sources data, and writes reports.
• Greets visitors, screens calls, responds to information requests, and manages mail and correspondence.

Skills

Administrative Proficiency

Communication Skills

Organizational Skills

Customer Service

Confidentiality and Judgment

Education

Six years of related work experience

Bachelor's degree in a related field

Associate's degree + four years of related work experience

Tools

Microsoft Office

Epic

Qgenda

Job description

Yale University in New Haven seeks a Senior Administrative Assistant to provide scheduling and administrative support to the Interventional Pain Division in the Department of Anesthesiology. You will coordinate complex surgical schedules, prepare materials for grants and budgets, and serve as a key liaison with Yale Medicine Care Center.

The role requires discretion, strong communication, and the ability to manage multiple tasks in a fast-paced environment, with experience in Epic, Qgenda, and