Clinical Senior Administrative Assistant

Yale Cancer Center; New Haven (CT); Hybrid; USD 37,000 - 51,000; Full time

Job summary

Yale Cancer Center is seeking a Senior Administrative Assistant to support the Interventional Pain Division within Anesthesiology. You will coordinate complex surgical scheduling, draft faculty coverage, and serve as the administrative liaison to Yale Medicine Care Center, ensuring smooth operations and professional stakeholder interactions.

The role requires high-level organizational skills, discretion with sensitive information, and strong proficiency in Microsoft Office to support a

Qualifications

• Administrative scheduling experience required.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.

Responsibilities

• Oversees administrative, program, and office activities and establishes procedures.
• Coordinates travel and meetings; manages office supplies and equipment.
• Provides editorial support and proofreads materials for accuracy and consistency.
• Gathers data, prepares reports, and supports grant/budget activities.
• Greets visitors and screens calls, handling information discreetly.

Skills

Administrative Proficiency

Communication Skills

Organizational Skills

Customer Service

Confidentiality

Education

High school level education

Associate's degree

Bachelor's degree in related field

Tools

Microsoft Office

Job description

Salary Range

$31.83

Job Requisition ID

137504WD

Overview

The Senior Administrative Assistant provides essential clinical/surgical scheduling administrative support to the Interventional Pain Division in the department of Anesthesiology. The role will serve as the administrative liaison to the Yale Medicine Care Center , ensuring smooth operations and efficient workflow. Responsibilities include scheduling complex surgeries and procedures, submitting Qualtrics request to align with provider templates in Epic, drafting faculty coverage in preparation for submittal to Qgenda. The role demands high-level organizational, communication, and customer service skills to interact effectively with internal and external stakeholders. The Assistant must handle sensitive information with discretion and maintain a professional demeanor at all times. This position will require additional support to the clinical operations team.

Required Skills and Abilities

• Administrative Proficiency: Demonstrated experience in handling administrative tasks such as scheduling.
• Communication Skills: Excellent verbal and written communication skills, including proficiency in Microsoft Office (Word, Excel, Outlook).
• Organizational Skills: Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Customer Service: Strong interpersonal skills with the ability to provide exceptional customer service and interact professionally with diverse groups.
• Confidentiality and Judgment: Ability to handle sensitive information with discretion and exercise sound independent judgment.

Preferred Skills and Abilities

• Advanced Technology Skills: Familiarity with systems such as Qgenda and Epic. Proven experience with surgical scheduling.
• Adaptability and Initiative: Ability to learn new technologies quickly, adapt to changing work environments, and take initiative in a highly dynamic setting.

Principal Responsibilities

• Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.
• Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements.
• Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work.
• Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports.
• Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail.
• Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material.
• Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Original Job Posting Date

08/12/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Location

789 Howard Avenue, New Haven, Connecticut

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific dutiesand responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department.

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.