Disclosure Client Project Coordinator

Broadridge; New York (NY); Hybrid; USD 44,000 - 51,000; Full time

Benefits offered by this job

Bonus Eligible

Job summary

Broadridge is seeking a Hybrid Project Coordinator to support the Disclosure team in New York City/Long Island, balancing client engagements, internal projects, and vendor relations.

You will manage records, assist with proposals and pricing, process invoices, and help coordinate onboarding, travel, and calendar activities for leadership and teams.

Qualifications

• Experience in project coordination, administrative support, or business operations.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Clear communication skills and reliable follow-through with internal teams and external vendors.
• Familiarity with invoice processing, purchase orders, vendor administration, and procurement workflows.
• Proficiency in office productivity tools; experience with Asana, Pega, ShareFile, Smartsheet, Zycus, or Oracle is helpful.

Responsibilities

• Support design client projects by maintaining records, preparing proposals using partner pricing, and following up with internal stakeholders as needed.
• Reconcile invoices against SOWs and project records.
• Track vendor invoices through internal systems, research coding and purchase orders, and coordinate payment resolution with Accounts Payable, Finance, and Procurement.
• Investigate operational issues, coordinate resolution across teams, and elevate urgent or overdue matters.
• Coordinate vendor onboarding, software renewals, procurement requests, and purchase and contract approvals.
• Obtain and distribute marketing samples, fulfill Sales requests, and maintain sample library records in Smartsheet.
• Support Disclosure leadership and the team with calendars, meetings, travel, expenses, visitor and event coordination, and office logistics.
• Coordinate employee onboarding and return-to-work checklists, including equipment and access requests, orientation, training, compliance confirmation, and outstanding HR, technology, and Facilities items.

Skills

Project coordination

Organizational skills

Communication

Invoice processing

Vendor administration

Tools

Asana

Pega

Smartsheet

ShareFile

Zycus

Oracle

Job description

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you're passionate about developing your career, while helping others along the way, come join the Broadridge team.

Broadridge is growing! We are seekig a Project Coordinator to join of Disclosure team. This role supports client engagements, internal transactions and project coordination across our internal teams.

Responsibilities

• Support design client projects by maintaining records, preparing proposals using partner pricing, and following up with internal stakeholders as needed.
• Reconcile invoices against SOWs and project records.
• Track vendor invoices through internal systems, research coding and purchase orders, and coordinate payment resolution with Accounts Payable, Finance, and Procurement.
• Investigate operational issues, coordinate resolution across teams, and elevate urgent or overdue matters.
• Coordinate vendor onboarding, software renewals, procurement requests, and purchase and contract approvals.
• Obtain and distribute marketing samples, fulfill Sales requests, and maintain sample library records in Smartsheet.
• Support Disclosure leadership and the team with calendars, meetings, travel, expenses, visitor and event coordination, and office logistics.
• Coordinate employee onboarding and return-to-work checklists, including equipment and access requests, orientation, training, compliance confirmation, and outstanding HR, technology, and Facilities items.

Qualifications

• Experience in project coordination, administrative support, or business operations.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Clear communication skills and reliable follow-through with internal teams and external vendors.
• Familiarity with invoice processing, purchase orders, vendor administration, and procurement workflows.
• Proficiency in office productivity tools; experience with Asana, Pega, ShareFile, Smartsheet, Zycus, or Oracle is helpful.
• Sound judgment in handling confidential information, resolving issues, and escalating concerns.

This role is Hybrid meaning you will be assigned to our Long Island or New York City office and given the flexibility to work remotely 2-3 days per week.

Salary Range: $32.00 - $37.00 USD (hourly wage) Broadridge considers various factors when evaluating a candidate's final salary including, but not limited to, relevant experience, skills, and education.

Bonus Eligible.

Please visit www.broadridgebenefits.com for more information on our comprehensive benefit offerings .

We are dedicated to fostering a collaborative, engaging, and inclusive environment and are committed to providing a workplace that empowers associates to be authentic and bring their best to work. We believe that associates do their best when they feel safe, understood, and valued, and we work diligently and collaboratively to ensure Broadridge is a company-and ultimately a community-that recognizes and celebrates everyone's unique perspective.

Use of AI in Hiring As part of the recruiting process, Broadridge may use technology, including artificial intelligence (AI)-based tools, to help review and evaluate applications. These tools are used only to support our recruiters and hiring managers, and all employment decisions include human review to ensure fairness, accuracy, and compliance with applicable laws. Please note that honesty and transparency are critical to our hiring process. Any attempt to falsify, misrepresent, or disguise information in an application, resume, assessment, or interview will result in disqualification from consideration.

US applicants: Click here to view the EEOC "Know Your Rights" poster.

Disability Assistance We recognize that ensuring our long-term success means creating an environment where everyone is welcome, where everyone's strengths are valued, and where everyone can perform at their best. Broadridge provides equal employment opportunities to all associates and applicants for employment without regard to race, color, religion, sex (including sexual orientation, gender identity or expression, and pregnancy), marital status, national origin, ethnic origin, age, disability, genetic information, military or veteran status, and other protected characteristics protected by applicable federal, state, or local laws.

If you need assistance or would like to request reasonable accommodations during the application and/or hiring process, please contact us at 888-237-7769 or by sending an email to [e-mail] .