CRE Operations & Brokerage Coordinator (Cross-Functional)

Allies Commercial Realty; Indianapolis (IN); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Allies Commercial Realty in Indianapolis, IN is seeking an experienced Commercial Real Estate Operations & Brokerage Coordinator to join our growing team. This cross-functional role sits at the center of our fast-moving brokerage operation, bridging brokers, operations, marketing, and international support.

Ideal candidates understand real estate transactions, can organize multiple deals, and drive tasks across teams.

Qualifications

• Experience in commercial real estate or related industry
• Understanding the lifecycle of a commercial real estate transaction
• Comfort working with brokers, clients, contracts, deadlines, and documentation
• Strong organizational and project-management skills
• Ability to manage multiple priorities simultaneously
• Excellent written and verbal communication
• Proficiency with technology and learning new systems
• Assist brokers throughout the lifecycle of transactions

Responsibilities

• Coordinate transaction information between brokers, clients, attorneys, title companies, lenders, and other parties
• Assist with LOIs, listing agreements, commission agreements, purchase agreements, leases, amendments
• Help coordinate due diligence and closing-related activities
• Maintain organized transaction files and documentation
• Assist with commission tracking and closing information
• Help manage broker pipelines, activities, priorities, and follow-ups
• Maintain accurate information within the company CRM
• Help ensure leads and opportunities are entered, assigned, and followed through
• Prepare or coordinate client-facing materials and reports
• Follow up on outstanding information, deadlines, and action items
• Support brokerage leadership in implementing processes and procedures
• Identify missing information and bottlenecks before they become problems
• Improve CRM adoption and data quality
• Coordinate broker meetings, agendas, and action items
• Support onboarding and training for brokers
• Collaborate between Indianapolis team and international support
• Translate leadership priorities into tasks with owners and deadlines

Skills

Commercial real estate

Organizational skills

Project management

Communication skills

CRM proficiency

Transaction coordination

Multitasking

Learning new systems

Education

Commercial real estateExperience

Tools

CRM software

Job description

Allies Commercial Realty | Indianapolis, IN

Allies Commercial Realty is seeking an experienced Commercial Real Estate Operations & Brokerage Coordinator to support our brokerage team and help keep transactions, business development activities, internal processes, and marketing coordination moving forward.

• Have professional experience in commercial real estate or a closely related real estate industry
• Understand the basic lifecycle of a commercial real estate transaction
• Be comfortable working with brokers, clients, contracts, deadlines, and transaction documentation
• Have strong organizational and project-management skills
• Be comfortable managing multiple priorities simultaneously
• Possess strong written and verbal communication skills
• Be proficient with technology and comfortable learning new systems
• Assist brokers throughout the lifecycle of commercial real estate transactions
• Track active deals, deadlines, documentation, and outstanding items
• Coordinate transaction information between brokers, clients, attorneys, title companies, lenders, property owners, and other parties as needed
• Assist with the preparation and coordination of LOIs, listing agreements, commission agreements, purchase agreements, leases, amendments, and other transaction documentation
• Help coordinate due diligence and closing-related activities
• Maintain organized transaction files and documentation
• Assist with commission tracking and closing information
• Help manage broker pipelines, activities, priorities, and follow-ups
• Maintain accurate information within the company’s CRM
• Help ensure leads and opportunities are properly entered, assigned, and followed through
• Prepare or coordinate proposals, presentations, reports, property information, and other client-facing materials
• Follow up with brokers regarding outstanding information, deadlines, and action items
• Gather property and transaction information needed by the marketing team
• Coordinate listing launches and marketing requests with brokers
• Help ensure brokers provide the information needed for campaigns, proposals, presentations, and property materials
• Coordinate business-development initiatives and prospecting support
• Help track leads and marketing-generated opportunities
• Assist leadership with special marketing, client, and business-development projects
• Coordinate projects between our Indianapolis team and international support team
• Translate leadership priorities into clear tasks, owners, and deadlines
• Follow up on outstanding projects and deliverables
• Help coordinate internal systems and processes
• Assist with company projects that cross brokerage, operations, and marketing
• Step in where needed when something falls between departments