Operations & Admin Coordinator - Bookkeeping & Events

Visionary Brands, Inc.; Berlin Township (NJ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid Time Off after 60 days

Medical, Dental, Vision, and Life

Job summary

Visionary Brands, Inc. seeks an Operations & Administrative Coordinator to support daily financial, administrative, and operational functions. You will handle bookkeeping, accounts payable, payroll prep, and HR coordination for a small team, while organizing and executing company events and employee recognitions.

The role emphasizes ownership, proactive problem-solving, and initiative to maintain routine office operations and accurate financial records.

Qualifications

• 3+ years in office administration, operations coordination, or similar roles.
• Hands-on accounts payable, payroll prep, and financial data entry experience.
• Proficient with QuickBooks and Google Workspace.

Responsibilities

• Enter daily sales summaries into QuickBooks Enterprise.
• Manage weekly accounts payable and prepare payroll data.
• Organize digital filings and maintain records accurately.
• Coordinate HR administration and company events logistics.

Skills

Bookkeeping support

Accounts payable

Payroll coordination

Data entry

Financial recordkeeping

Google Workspace

Problem solving

Confidential information handling

Tools

QuickBooks Enterprise Desktop

Basecamp

Canva

Job description

Visionary Brands, Inc. seeks an Operations & Administrative Coordinator to support daily financial, administrative, and operational functions. You will handle bookkeeping, accounts payable, payroll prep, and HR coordination for a small team, while organizing and executing company events and employee recognitions.

The role emphasizes ownership, proactive problem-solving, and initiative to maintain routine office operations and accurate financial records.