Hybrid Billing Specialist — Invoicing & Project Accounting

STV, Inc.; Newark (NJ); Hybrid; USD 55,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Flexible Spending Accounts

Disability insurance

Life Insurance and Accidental Death &D

401(k) Plan

Retirement Counseling

Employee Assistance Program

Paid Time Off

Paid Holidays

Back-Up Dependent Care

Parental Leave

Continuing Education Program

Professional Licensure and Society M?

Job summary

STV is seeking a Billing Specialist for our Project Accounting group. This position is hybrid (3 days/week in office) and can be located in Douglassville, PA or Newark, NJ.

The Billing Specialist will actively engage in portfolio-based billing on assigned projects. Under minimal supervision, the billing specialist works with the project analyst and other project accounting staff to ensure accurate and timely invoicing.

Qualifications

• HS/GED Diploma required.
• Bachelor's degree in accounting, Finance, or Business Management/Administration preferred or demonstrated equivalent years of experience.
• A minimum of 5+ years of related experience.
• Strong planning, organizational and communication skills.
• Experience in the A/E/C industry preferred.

Responsibilities

• Draft project invoices with accuracy and in compliance with contract billing terms for assigned portfolio of projects.
• Audits the accuracy of billing information on the EO and entered in the ERP system during project setup.
• Review of assigned contracts, modifications, supplements, amendments, and task orders including the review of terms of compensation, contract terms, invoice formats, invoicing frequency, supporting document requirements, and approved billing amounts.
• With support from the Billing Supervisor, creates the invoicing template to meet contract requirements.
• Routes invoices to the Project Analyst and PM for approval before finalizing invoice.
• Maintains document control of working invoice files and final invoices as well as approvals.
• Requests reinstatement of invoices as required and ensures all such reinstated invoices are re-run and there are no unallocated credits at month end.
• Reviews WIP is in alignment with revenue and reports to Project Analyst if further analysis is required.
• Develops solutions to billing issues and works with systems design to implement new features.
• May submit invoices to clients or client portals as requested.
• Supports invoicing of retention balances at direction of Project Analyst or PM
• Supports the reconciliation of annual or end of project overhead audits as required
• Advises corporate accounting (AR) regarding application of cash receipts to appropriate project and invoice

Skills

Strong planning

Organizational skills

Communication skills

Education

HS/GED Diploma

Bachelor's degree in accounting, Finance, or Business Management/Administration

Tools

Microsoft Excel

Job description

STV is seeking a Billing Specialist for our Project Accounting group. This position is hybrid (3 days/week in office) and can be located in Douglassville, PA or Newark, NJ.

The Billing Specialist will actively engage in portfolio-based billing on assigned projects. Under minimal supervision, the billing specialist works with the project analyst and other project accounting staff to ensure accurate and timely invoicing.