Hybrid AP Specialist – Impactful Finance & Growth

LifeStation; Union (NJ); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Benefits package

401(k) match

Gym reimbursement

Corporate discounts

Life insurance

Job summary

LifeStation is seeking an Accounts Payable Specialist to join our Finance and Accounting Team in a hybrid, in-office role. The position supports the Treasury Manager and Divisional Controllers with a focus on payables, invoices, and expense processing.

The ideal candidate has 3+ years of AP/accounting experience, strong Excel skills, and a proactive, detail-oriented approach to monthly close and process improvement.

Qualifications

• Bachelor’s degree in accounting, finance or related field.
• 3+ years of accounts payable and/or accounting experience.
• Proficient with MS Excel (formulas, functions, sumifs, pivots and graphs).
• Knowledge of accounting and financial processes is a plus.
• Highly motivated and self-driven with the ability to think creatively.
• Demonstrated ability to work in a fast-paced, “self-started” environment.
• Quick grasp of information as disseminated by departments heads and management.
• Attention to detail.

Responsibilities

• Ensure proper financial controls are maintained, improved, and clearly communicated to cross-functional partners.
• Review, analyze, and prepare all incoming purchase orders and invoices for appropriate approvals and general ledger posting prior to payment.
• Manage vendor databases and the weekly AP check run / payment processes.
• Audit, code and process employee reimbursable expense reports and monthly corporate credit card statements.
• Track, reconcile, and post prepaid expenses for month-end close process.
• Reconcile and record appropriate expense accruals to support the month-end close process.
• Support the continuous improvement of the Accounts Payable process and software which includes supporting future RFP and integration initiatives.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Demonstrate a strong partnership with cross functional partners including Technology, Marketing, Sales, and Facilities.
• Special projects as assigned.

Skills

Accounts payable

Excel proficiency

Detail oriented

Self-starter

Communication skills

Education

Bachelor’s degree in accounting, finance or related field

Tools

MS Excel

Job description

LifeStation is seeking an Accounts Payable Specialist to join our Finance and Accounting Team in a hybrid, in-office role. The position supports the Treasury Manager and Divisional Controllers with a focus on payables, invoices, and expense processing.

The ideal candidate has 3+ years of AP/accounting experience, strong Excel skills, and a proactive, detail-oriented approach to monthly close and process improvement.