Accounts Payable Manager — Hybrid, NYC nonprofit

KIPP; New York (NY); Hybrid; USD 80,000 - 101,000; Full time

Benefits offered by this job

Medical, dental, vision

403(b) retirement plan with 50% match

Paid time off calendar

Parental leave (up to 12 weeks)

Caregiver support

Job summary

KIPP NYC is seeking an Accounts Payable Manager to lead our AP operations, ensuring accurate processing of invoices, payments and vendor transactions. You will collaborate with school leaders, Shared Services and external vendors to strengthen controls and improve processes.

This hybrid, NYC-based role requires in-person work at least three days per week and travel to campuses. You will oversee a team, optimize workflows, and support audits and grants compliance while maintaining exceptional

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration or related field.
• Minimum of five years of progressive accounts payable or accounting experience.
• Strong knowledge of accounts payable operations, GAAP, internal controls and financial best practices.
• Experience with ERP systems, electronic invoice processing, and financial workflow management.
• Advanced proficiency in Microsoft Excel, Google Workspace, and financial reporting tools.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience in nonprofit/education/charts or public-sector finance preferred.
• Knowledge of grant-funded accounting and 1099 reporting preferred.
• Experience leading process improvement initiatives or system implementations preferred.

Responsibilities

• Lead full-cycle accounts payable processes including invoice receipt, coding, approvals, payments, reimbursements, and vendor maintenance.
• Ensure invoices, reimbursements, card transactions, and other obligations are processed accurately and timely.
• Oversee weekly payment runs via ACH, wires, checks and electronic methods.
• Monitor aging, resolve payment discrepancies and exceptions.
• Maintain vendor records including W-9 and tax information.
• Ensure timely resolution of payment inquiries with high customer service.
• Develop cross-training plans to strengthen continuity and capacity.
• Maintain strong internal controls and compliance with GAAP and grants.
• Support audits with documentation, reconciliations and schedules.
• Participate in tax compliance activities including 1099s.
• Support month-end and year-end close, accruals and reporting.

Job description

KIPP NYC is seeking an Accounts Payable Manager to lead our AP operations, ensuring accurate processing of invoices, payments and vendor transactions. You will collaborate with school leaders, Shared Services and external vendors to strengthen controls and improve processes.

This hybrid, NYC-based role requires in-person work at least three days per week and travel to campuses. You will oversee a team, optimize workflows, and support audits and grants compliance while maintaining exceptional