Hybrid AP/AR Specialist: Reconciliations & Audit Support

Mathematical Association of America; Washington (District of Columbia); Hybrid; USD 55,000 - 85,000; Full time

Job summary

The Mathematical Association of America is seeking a detail-oriented finance specialist to manage the full accounts payable cycle, handle invoicing and deposit reconciliation, reimburse staff and volunteers, and support month-end close and annual audit. You will collaborate with the CFO, Accounting Manager, and staff across departments, serving as a friendly point of contact for payments and invoices.

This is a hybrid, full-time role based in Washington, DC, with on-site work two days a week.

Qualifications

• At least two years of experience in accounts payable, accounts receivable, or a combined AP/AR role.
• Strong understanding of accounting principles and financial controls.
• Experience with cloud-based accounting software and payment platforms.
• Strong attention to detail and the ability to manage recurring deadlines.
• Ability to manage high transaction volumes during peak periods and prioritize deadlines effectively.

Responsibilities

• Receive, review, and code vendor invoices to GL accounts, departments, and programs in Sage Intacct.
• Route invoices for approval and process payments on a regular schedule.
• Set up and maintain vendor records, including W-9 forms.
• Respond to vendor inquiries and resolve payment discrepancies promptly.
• Assist with year-end Form 1099 preparation and 1099 reporting.

Skills

Accounts payable

Accounts receivable

Spreadsheet skills

Attention to detail

Education

Associate or bachelor’s degree in accounting

Tools

Sage Intacct

BILL

Job description

The Mathematical Association of America is seeking a detail-oriented finance specialist to manage the full accounts payable cycle, handle invoicing and deposit reconciliation, reimburse staff and volunteers, and support month-end close and annual audit. You will collaborate with the CFO, Accounting Manager, and staff across departments, serving as a friendly point of contact for payments and invoices.

This is a hybrid, full-time role based in Washington, DC, with on-site work two days a week.