Administrative Assistant - U.S. Department of Transportation

Winston Center; Washington (District of Columbia); Hybrid; USD 50,000 - 65,000; Full time

Job summary

The Rehancement Group, Inc seeks an Administrative Assistant to provide program support, financial-tracking, travel, records, correspondence, and event coordination for anticipated FTA PSR support. The role supports workshops, webinars, training administration, and recipient oversight.

Location: Hybrid in the Washington, DC area; travel to workshops and meetings as needed. Salary: $50,000–$65,000 per year; apply via [e-mail].

Qualifications

• Minimum 4 years of diversified clerical, administrative and general office experience.
• Experience using Microsoft Word, Excel and PowerPoint.
• No minimum degree specified in the SOW.

Responsibilities

• Coordinate calendars, meetings, logs, correspondence, and reports for the Program Manager and team.
• Track budgets, time/attendance, payroll and purchasing records.
• Arrange staff travel, itineraries, per diem, travel authorizations and vouchers.
• Organize recipient correspondence, packages, schedules, and site-visit logistics.
• Support assignments and technical coordination through document control and scheduling.
• Plan and facilitate recipient workshops, webinars, and meetings, including coordination and materials.
• Prepare workshop agendas and post-event materials and Q&A records.
• Lead compliance training sessions for FTA recipients as described in the SOW.
• Maintain travel, correspondence, deliverables and pending actions in automated systems.

Skills

Administrative support

MS Word

MS Excel

PowerPoint

Clerical experience

Job description

Position OverviewTRG is seeking an Administrative Assistant to provide program, financial-tracking, travel, records, correspondence, and event coordination for anticipated FTA Procurement System Review support.

Position OverviewTRG is seeking an Administrative Assistant to provide program, financial-tracking, travel, records, correspondence, and event coordination for anticipated FTA Procurement System Review support. The role supports program management, recipient oversight activities, workshops, webinars, and training-related administration. Location: Hybrid; assigned FTA and recipient event locations as needed. Travel: As needed for workshops, meetings, or other assigned program activities. Opportunity: Anticipated contract support for FTA PSR BPA; employment contingent on contract award and assignment. Key Personnel: No Key Responsibilities

• Coordinate calendars, meetings, action-item logs, correspondence, telephone support, document preparation/editing, filing and administrative reporting for the Program Manager and team.
• Track budgets and expenditures, time/attendance, payroll and purchasing records, security-processing documentation, invoices and other program administrative information.
• Arrange and track staff travel, itineraries, allowable per diem, travel authorizations and vouchers under contractor guidance and applicable federal travel requirements.
• Organize recipient correspondence, information-request packages, review schedules, meeting materials, site-visit logistics, files, deadlines and report-routing support.
• Support special assignments, corrective-action activities and technical-assistance coordination through document control, scheduling, action tracking, and approved recordkeeping.
• Plan and facilitate recipient workshops, webinars, FTA oversight meetings and related events, including presenter/panelist coordination, materials, communications, and participant support.
• Prepare workshop agendas and question-and-answer records; support post-event distribution, evaluations, follow-up materials, online modules, and accessible event documentation.
• Lead compliance training sessions, including workshops, for one or multiple FTA recipients, as expressly described for this non-key role in SOW Section 10.2.4.
• Maintain current records of travel, correspondence, deliverables and pending actions in appropriate automated systems; support timely and accurate submissions.

Availability Requirement

• Be available to support assigned work upon award and issuance of the first task order; identify annual work-hour availability for the Phase II staffing plan.
• Support hybrid administrative, onsite event, and virtual workshop activities as required by assigned work.

Required Qualifications

• Minimum 4 years of diversified clerical, administrative and general office experience is required.
• Experience using office automation tools, including Microsoft Word, Excel and PowerPoint.
• No minimum degree is specified in the FTA SOW.

Preferred Qualifications

• No additional preferred qualifications are specified by FTA.

The Rehancement Group, Inc. provides competitive salaries commensurate with education and experience with full options for advancement and a robust benefits program. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact Dawn Newton, HR and Talent Acquisition Manager at [e-mail]. Salary: $50000 - $65000 per year