Hybrid Administrative & HR Coordinator

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 28,000 - 35,000; Full time

Job summary

The University of Pittsburgh in Pittsburgh is seeking an Administrative Assistant III to support the Office of the Dean and the Department of Civil and Environmental Engineering with a range of complex administrative tasks, calendar and travel management, and coordination of department events.

Requirements include an Associate's degree, 5 years of experience, strong Microsoft Office skills, and HRIS familiarity.

Qualifications

• Associate's degree required.
• Minimum 5 years of experience in administrative roles.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook).
• HRIS experience preferred.
• Hybrid work arrangement (on-campus and remote) as determined by the department.

Responsibilities

• Support Department Chair and Department Administrator with personnel and administrative tasks.
• Process personnel changes in HRIS and maintain employment records (posting, promotions, terminations).
• Draft offer letters and facilitate recruitment processes.
• Manage travel for department staff and process travel card expenditures and reimbursements.
• Assist with and attend department events and graduations as required; manage conference rooms.
• Maintain calendar and meeting schedules; assist with annual departmental reports and faculty meetings.
• Support other Swanson School departments as assigned by the Office of the Dean.

Skills

Organizational skills

Attention to detail

Communication

Professionalism

Service orientation

Education

Associate's Degree

Tools

HRIS

Job description

The University of Pittsburgh in Pittsburgh is seeking an Administrative Assistant III to support the Office of the Dean and the Department of Civil and Environmental Engineering with a range of complex administrative tasks, calendar and travel management, and coordination of department events.

Requirements include an Associate's degree, 5 years of experience, strong Microsoft Office skills, and HRIS familiarity.