Hybrid Administrative Coordinator - Medical Oncology

Washington University in St. Louis; St. Louis (MO); Hybrid; USD 30,000 - 44,000; Full time

Benefits offered by this job

Vacation and holidays

Health insurance

Metro U-Pass transit

403(b) retirement plan

Tuition assistance

Job summary

Washington University seeks an Administrative Coordinator II for a hybrid schedule in St. Louis. The role coordinates office functions, manages schedules, and supports departmental operations with minimal supervision.

The position requires at least a high school diploma and 3 years of relevant experience. Duties include budget monitoring, payroll support, vendor coordination and staff supervision, with emphasis on accuracy and efficiency.

Qualifications

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Minimum 3 years relevant work experience in an administrative role.

Responsibilities

• Coordinate staff services, interoffice activities, schedules, programs and related administrative needs.
• Administer and prepare reports, minutes, correspondence and administrative materials for department leadership.
• Maintain departmental policies, procedures and regulatory records as required.
• Evaluate purchasing sources and liaise with vendors on terms and agreements.
• Maintain keys, locks and mailboxes; handle supplies distribution and related issues.
• Monitor building maintenance; place work orders and coordinate with housekeeping.
• Develop budget reports and monitor financially; assist payroll/purchasing processing.
• Assist visitors and address inquiries; support clerical tasks as needed.
• May supervise other nonexempt staff and perform other duties as assigned.

Skills

Supervision

Payroll Systems

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Office Equipment

Financial Applications

Workday Software

Education

High school diploma

Tools

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Workday Software

Payroll Systems

Financial Applications

Job description

Washington University seeks an Administrative Coordinator II for a hybrid schedule in St. Louis. The role coordinates office functions, manages schedules, and supports departmental operations with minimal supervision.

The position requires at least a high school diploma and 3 years of relevant experience. Duties include budget monitoring, payroll support, vendor coordination and staff supervision, with emphasis on accuracy and efficiency.