Hybrid Administrative Coordinator — Energy Programs

Actalent; New York (NY); Hybrid; USD 65.000 - 68.000; Vollzeit

Benefits dieser Stelle

Medical, dental & vision

401(k) Retirement Plan

Health Spending Account (HSA)

Life Insurance

Zusammenfassung

Actalent in New York City is seeking an Administration Coordinator to support energy efficiency projects and ensure smooth program operations from intake to contractor onboarding and accounting support.

The role requires strong organizational skills, attention to detail, and comfort working with multiple systems and stakeholders. Hybrid schedule and competitive compensation are offered.

Qualifikationen

• 23 years of experience in administration, office management, or accounting (energy efficiency or construction projects preferred).
• Strong organizational skills with ability to manage multiple tasks and deadlines.
• Proficiency in Excel, spreadsheets, and project/data management systems; quick learner of new tools.
• Excellent written and verbal communication skills; customer-oriented approach.
• Detail-oriented, responsive, and adaptable in a fast-paced environment.

Aufgaben

• Manage intake of new projects, including collecting documentation and verifying account eligibility.
• Track and organize projects using data management software, Excel trackers, and project tools.
• Onboard contractors by ensuring completion of tax forms, insurance certificates, trade licenses, and payment details.
• Support accounting functions by reviewing documentation and preparing incentive payment vouchers.
• Generate program reports, assist with data analysis, and maintain system accuracy.
• Communicate with clients, contractors, and program participants to ensure smooth workflows.
• Participate in team meetings and trainings to build program knowledge.

Kenntnisse

Highly organized

Attention to detail

Excellent written and verbal comms

Customer oriented

Ausbildung

Associates or Bachelor degree in business, finance, engineering, or project management

Tools

Excel

Spreadsheets

Project management systems

Jobbeschreibung

Actalent in New York City is seeking an Administration Coordinator to support energy efficiency projects and ensure smooth program operations from intake to contractor onboarding and accounting support.

The role requires strong organizational skills, attention to detail, and comfort working with multiple systems and stakeholders. Hybrid schedule and competitive compensation are offered.