Hybrid Office Coordinator - Exec Support & Operations

Clearlight Energy; Houston (TX); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Clearlight Energy seeks an Office Coordinator for the Houston, TX office. The role is on-site with one remote day per week and reports to the HR Manager.

You will greet visitors, coordinate calendars, arrange travel, prepare presentations, handle purchasing and vendor invoices, and support onboarding/offboarding. A 3+ year admin background and a degree in Office Administration are preferred.

Qualifications

• Minimum of 3 years in administrative or office support
• Bachelor’s degree in Office Administration preferred
• Experience supporting senior leadership or executives preferred
• Strong organizational and communication skills
• Proficiency in Microsoft Office and SharePoint
• Experience with Concur or similar expense management software
• Ability to handle confidential information with discretion

Responsibilities

• Greet visitors and be the main point of contact for office inquiries and logistics
• Maintain a well-organized, clean, and stocked office environment
• Manage purchasing and inventory of supplies and equipment
• Process purchase orders and vendor invoices, and track office spending
• Coordinate office maintenance, repairs, and vendor relationships
• Manage vendor service agreements and renewals
• Handle mail, courier services, and deliveries
• Coordinate with building management on access cards and maintenance requests
• Identify opportunities to improve office processes and efficiency
• Provide administrative support to the leadership team
• Manage calendars and coordinate meetings; prepare and edit presentations, reports, and memos
• Assist with travel arrangements and track expenses in Concur
• Support onboarding and offboarding logistics for employees

Skills

Organizational skills

Communication skills

Detail-oriented

Multitasking

Professional demeanour

Education

Bachelor’s degree in Office Administration

Tools

Microsoft Office

SharePoint

Concur

Job description

Clearlight Energy seeks an Office Coordinator for the Houston, TX office. The role is on-site with one remote day per week and reports to the HR Manager.

You will greet visitors, coordinate calendars, arrange travel, prepare presentations, handle purchasing and vendor invoices, and support onboarding/offboarding. A 3+ year admin background and a degree in Office Administration are preferred.