Hybrid Administrative Associate 4 - Pathology Operations

Stanford Reglab; United States; Hybrid; USD 65,000 - 85,000; Full time

Job summary

Stanford University’s Department of Pathology is seeking a hybrid Administrative Associate 4 to deliver complex administrative support with minimal supervision. You will handle reception, communications, scheduling, travel arrangements, and financial transactions, supporting a fast-paced academic environment.

Responsibilities include coordinating conferences and events, drafting reports and presentations, maintaining unit documents, calendars, and budgets, and supervising staff as needed.

Qualifications

• High school diploma and six years of administrative experience.
• Excellent organizational and communication skills are required.
• Ability to manage complex calendars, travel, and financial transactions.
• Experience supporting academic or research programs is a plus.
• Strong computer skills and proficiency with office software and email applications.

Responsibilities

• Provide complex administrative or operational support with minimal supervision.
• Perform reception duties, draft communications, and prepare reports and spreadsheets.
• Schedule and coordinate meetings, manage travel arrangements, and maintain office operations.
• Plan and coordinate complex conferences, seminars, and events, including vendor coordination and budgeting.
• Create and edit documents for presentations, course handouts, grants, and reports; ensure accuracy of unit content.
• Oversee calendar management, travel planning, and budget statements; reconcile discrepancies.
• Coordinate office moves and renovations; supervise administrative staff as needed.
• Analyze materials to extract pertinent information for briefing purposes.

Skills

Advanced computer skills

Organizational skills

Verbal and written communication

Customer service and interpersonal

Prioritize and multi-task

Initiative and ownership

Sound judgment

Education

High school diploma

Tools

Microsoft Office

Email applications

Job description

Stanford University’s Department of Pathology is seeking a hybrid Administrative Associate 4 to deliver complex administrative support with minimal supervision. You will handle reception, communications, scheduling, travel arrangements, and financial transactions, supporting a fast-paced academic environment.

Responsibilities include coordinating conferences and events, drafting reports and presentations, maintaining unit documents, calendars, and budgets, and supervising staff as needed.