Hybrid Administrative Assistant — Schedule, Travel & Projects

Mayo Foundation for Medical Education and Research; Rochester (MN); Hybrid; USD 30,000 - 42,000; Part time

Benefits offered by this job

Medical plans

Dental coverage

Vision plan

HSA/FSAs

Retirement plan

Job summary

Mayo Clinic is seeking a part-time, non-clinical administrative professional to provide calendar management, scheduling, document preparation, and travel coordination. You will support meetings, events, and departmental projects across multiple digital platforms while handling invoices and correspondence with attention to detail.

The role emphasizes strong organizational and communication skills, confidentiality, and reliability, with hybrid work and proximity within 100 miles of Mayo Campus in

Qualifications

• Position requires high school diploma or GED with 2+ years in admin support or 1-year admin/business/medical-related program with 1-year admin support
• Admin support experience must include meeting management and calendar coordination, drafting/transcribing docs, and using business software for databases/spreadsheets/presentations
• Strong organization, customer service, professionalism, communication, and ability to prioritize and multitask in a fast-changing environment
• Demonstrate discretion, confidentiality, and attention to detail as well as follow-through
• Experience coordinating travel and expense management
• Proficient English grammar, punctuation, and sentence structure

Responsibilities

• Schedule and coordinate meetings and travel; manage calendars; prepare documents and presentation materials; process invoices and reimbursements; compose and transcribe correspondence/documents
• Support departmental projects and activities; create and maintain websites, web pages, databases, spreadsheets, social media accounts
• Answer telephones and provide related follow-through; demonstrate initiative, adaptability, and professionalism; ensure accuracy and completeness through attention to detail

Skills

Administrative support

Calendar coordination

Communication

Documentation

Education

High school diploma or GED

Administrative/Medical-related program certificate

Associate degree in administrative/medical-related program

Tools

Microsoft Office

Databases

Spreadsheets

Presentations

Job description

Mayo Clinic is seeking a part-time, non-clinical administrative professional to provide calendar management, scheduling, document preparation, and travel coordination. You will support meetings, events, and departmental projects across multiple digital platforms while handling invoices and correspondence with attention to detail.

The role emphasizes strong organizational and communication skills, confidentiality, and reliability, with hybrid work and proximity within 100 miles of Mayo Campus in