Administrative Assistant - DLMP

Mayo Foundation for Medical Education and Research; Rochester (MN); Hybrid; USD 30,000 - 42,000; Part time

Benefits offered by this job

Medical plans

Dental coverage

Vision plan

HSA/FSAs

Retirement plan

Job summary

Mayo Clinic is seeking a part-time, non-clinical administrative professional to provide calendar management, scheduling, document preparation, and travel coordination. You will support meetings, events, and departmental projects across multiple digital platforms while handling invoices and correspondence with attention to detail.

The role emphasizes strong organizational and communication skills, confidentiality, and reliability, with hybrid work and proximity within 100 miles of Mayo Campus in

Qualifications

• Position requires high school diploma or GED with 2+ years in admin support or 1-year admin/business/medical-related program with 1-year admin support
• Admin support experience must include meeting management and calendar coordination, drafting/transcribing docs, and using business software for databases/spreadsheets/presentations
• Strong organization, customer service, professionalism, communication, and ability to prioritize and multitask in a fast-changing environment
• Demonstrate discretion, confidentiality, and attention to detail as well as follow-through
• Experience coordinating travel and expense management
• Proficient English grammar, punctuation, and sentence structure

Responsibilities

• Schedule and coordinate meetings and travel; manage calendars; prepare documents and presentation materials; process invoices and reimbursements; compose and transcribe correspondence/documents
• Support departmental projects and activities; create and maintain websites, web pages, databases, spreadsheets, social media accounts
• Answer telephones and provide related follow-through; demonstrate initiative, adaptability, and professionalism; ensure accuracy and completeness through attention to detail

Skills

Administrative support

Calendar coordination

Communication

Documentation

Education

High school diploma or GED

Administrative/Medical-related program certificate

Associate degree in administrative/medical-related program

Tools

Microsoft Office

Databases

Spreadsheets

Presentations

Job description

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans– to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical:Multiple plan options.
• Dental:Delta Dental or reimbursement account for flexible coverage.
• Vision:Affordable plan with national network.
• Pre-Tax Savings:HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

Qualifications

• Position requires high school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate’s degree in an administrative, business, or medical-related program.
• Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
• Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
• Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
• Experience with coordination of travel and expense management.
• Proficient application of English grammar, punctuation, and sentence structure.

Exemption Status

Nonexempt

Compensation Detail

$21.55 - $30.22/Hourly Mayo Clinic will not sponsor or transfer visas for this position including F1 OPT STEM. Must be a U.S. Citizen, permanent resident, refugee or asylee.

Benefits Eligible

Yes

Schedule

Part Time

Hours/Pay Period

40

Schedule Details

Monday through Friday, business hours, with scheduled shifts occurring between 8:00 a.m. and 5:00 p.m. This is a hybrid position and must be located within 100 miles of Mayo Campus for onsite expectations.

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the 'EOE is the Law'. Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.