Hybrid Administrative Assistant: Reports, Onboarding & Events

Apex Systems; Chicago, Northern (IL, KY); Hybrid; USD 29,000 - 32,000; Full time

Benefits offered by this job

Health, Dental and Vision Insurance

Health Savings Accounts with Employer

Paid Parental Leave

Vacation and Holiday Pay

401(k) Retirement Plan with Employer 1

Employee Stock Purchase

Tuition Reimbursement

Birthdays Off

Philanthropic Opportunities

Team Building Events

Job summary

Apex Systems is seeking an Administrative Assistant to support the Chicago branch with filing, data entry, and report preparation, leveraging strong Microsoft 365 skills. The role demands excellent organization, attention to detail, and proficient use of Word, Excel, Teams, and Outlook. It is a hybrid position with at least three in-office days weekly.

The successful candidate will handle onboarding support, event planning, and general office coordination in a fast-paced environment.

Qualifications

• High School degree required; additional post-secondary education preferred.
• Previous administrative or office experience preferred.
• Ability to work independently with limited supervision in fast-paced environments.
• Strong oral communication and interpersonal skills.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft 365 (Word, Excel, Teams, Outlook).
• Able to adapt to shifting priorities and manage tasks under time pressure.
• Hybrid role requiring at least 3 days in office per week.

Responsibilities

• Provide administrative support to the branch office including filing, data entry, report preparation, and document tracking.
• Prepare weekly, quarterly, and yearly reports.
• Maintain office organization and supplies.
• Organize team-building and philanthropy events.
• Assist with onboarding new hires as needed.

Skills

Microsoft 365

Communication skills

Interpersonal skills

Attention to detail

Organizational skills

Time management

Problem solving

Independent work

Adaptability

Education

High School diploma

Post-secondary education preferred

Tools

Microsoft Word

Excel

Teams

Outlook

Job description

Apex Systems is seeking an Administrative Assistant to support the Chicago branch with filing, data entry, and report preparation, leveraging strong Microsoft 365 skills. The role demands excellent organization, attention to detail, and proficient use of Word, Excel, Teams, and Outlook. It is a hybrid position with at least three in-office days weekly.

The successful candidate will handle onboarding support, event planning, and general office coordination in a fast-paced environment.