Administrative Assistant

HUB International; United States; Hybrid; USD 28,000 - 47,000; Full time

Benefits offered by this job

Health/dental/vision/life/disability保险

FSA/HSA

401(k)

Paid time off (vacation, sick,Personal

Bonuses/equity/commissions where/apply

Job summary

HUB International is seeking an Administrative Assistant to join our Commercial Lines team on a Hybrid work schedule in Fall River, MA. You will provide executive and operations support, manage calendars, draft internal communications, and help generate reports for a fast-paced insurance environment.

This role requires 2-5 years of office experience, proficiency with Microsoft Office, and the ability to handle multiple priorities with strong attention to detail.

Qualifications

• Prior experience in a professional office environment required.
• Proficiency in Microsoft Office Suite.
• Strong attention to detail with the ability to manage multiple priorities simultaneously.
• Excellent organizational, interpersonal, and written/verbal communication skills.
• Ability to work effectively both independently and within a team.

Responsibilities

• Schedule and coordinate appointments, meetings, and team logistics
• Prepare agendas, take meeting notes, and distribute action items following meetings
• Coordinate travel arrangements for leadership as needed
• Draft and proofread internal communications and memos
• Prepare, analyze, and maintain spreadsheets and reports
• Pull and distribute recurring operational reports
• Maintain electronic filing systems, document version control, and SharePoint/Teams site content
• Assist with the design and production of marketing materials
• Support data cleanup initiatives in coordination with the operations support team
• Maintain Power of Attorney records for Registry Support
• Assist with processing invoices, expense reports, and vendor correspondence
• Support new employee onboarding processes
• Perform other duties as assigned by management

Skills

Attention to detail

Organizational skills

Written/verbal communication

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Discover a Career That Empowers You — Join HUB International!

At HUB International, we’re more than just an insurance brokerage firm — we’re a thriving community of entrepreneurs driven by purpose and passion. Every day, we help individuals, families, and businesses protect what matters most by providing a broad array of insurance, retirement, and wealth management products and services. But we don’t stop there — we also invest deeply in our people.

Here, your career is in your hands. You’ll be empowered to learn, grow, and truly make an impact. Whether you're supporting a local business or helping a national client navigate complex risk, you’ll be backed by the strength of a global firm and the heart of a regional team.

As one of the world’s largest insurance brokers — and a proud Stevie Award-winning workplace — HUB offers a unique blend of big-company resources and entrepreneurial spirit. With over 20,000 professionals across 570+ offices in North America, we bring together industry-leading technology, a strong culture of collaboration, and centers of excellence that fuel innovation.

Explore your future with HUB International. Let’s grow together. If you're ready to be part of a company where your voice matters, your work has purpose, and your potential has no limits — HUB is the place for you.

We are looking for an Administrative Assistant to join our Commercial Lines team on a Hybrid work schedule.

SUMMARY OF RESPONSIBILITIES:

We are looking for a detail-oriented and proactive Executive Assistant to support our Operations team in Fall River, MA. This role is integral to keeping day-to-day operations running smoothly, providing administrative, data, and project support across a fast-paced insurance environment.

SPECIFIC RESPONSIBILITIES:

• Schedule and coordinate appointments, meetings, and team logistics
• Prepare agendas, take meeting notes, and distribute action items following meetings
• Coordinate travel arrangements for leadership as needed
• Draft and proofread internal communications and memos
• Prepare, analyze, and maintain spreadsheets and reports
• Pull and distribute recurring operational reports
• Maintain electronic filing systems, document version control, and SharePoint/Teams site content
• Assist with the design and production of marketing materials
• Support data cleanup initiatives in coordination with the operations support team
• Maintain Power of Attorney records for Registry Support
• Assist with processing invoices, expense reports, and vendor correspondence
• Support new employee onboarding processes
• Perform other duties as assigned by management

QUALIFICATIONS:

• Prior experience in a professional office environment required
• Proficiency in Microsoft Office Suite
• Strong attention to detail with the ability to manage multiple priorities simultaneously
• Excellent organizational, interpersonal, and written/verbal communication skills
• Ability to work effectively both independently and within a team

The expected salary range for this position is $19.54/hr - $34.07/hr and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level.

• health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits such as vacation, sick, and personal days, and eligible bonuses, equity and commissions for some positions.

Department Office Administration & Clerical

Required Experience: 2-5 years of relevant experience

Required Travel: Negligible

Required Education: High school or equivalent

Equal Opportunity Employer Statement

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.

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