Hybrid Administrative Assistant — Commercial Lines Support

Talentify; Fall River (MA); Hybrid; USD 27,000 - 47,000; Full time

Benefits offered by this job

Hybrid work schedule

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

FSA

HSA

401(k)

Job summary

HUB International is seeking an Administrative Assistant to join the Commercial Lines team on a Hybrid work schedule in Fall River, MA. You will provide essential administrative, data, and project support in a fast-paced insurance environment.

Responsibilities include scheduling, meetings, travel, reporting, onboarding, and document management while collaborating with Operations and Leadership. 2–5 years of experience and strong MS Office skills are required.

Qualifications

• Prior experience in a professional office environment.
• Proficiency in Microsoft Office Suite.
• Strong attention to detail with the ability to manage multiple priorities.
• Excellent organizational, interpersonal, and written/verbal communication skills.
• Ability to work effectively both independently and within a team.

Responsibilities

• Schedule and coordinate appointments, meetings, and team logistics
• Prepare agendas, take meeting notes, and distribute action items following meetings
• Coordinate travel arrangements for leadership as needed
• Draft and proofread internal communications and memos
• Prepare, analyze, and maintain spreadsheets and reports
• Pull and distribute recurring operational reports
• Maintain electronic filing systems, document version control, and SharePoint/Teams site content
• Assist with the design and production of marketing materials
• Support data cleanup initiatives in coordination with the operations support team
• Maintain Power of Attorney records for Registry Support
• Assist with processing invoices, expense reports, and vendor correspondence
• Support new employee onboarding processes
• Perform other duties as assigned by management

Skills

Office experience

Microsoft Office

Attention to detail

Organizational skills

Communication skills

Education

High school diploma or equivalent

Tools

SharePoint/Teams

PowerPoint

Job description

HUB International is seeking an Administrative Assistant to join the Commercial Lines team on a Hybrid work schedule in Fall River, MA. You will provide essential administrative, data, and project support in a fast-paced insurance environment.

Responsibilities include scheduling, meetings, travel, reporting, onboarding, and document management while collaborating with Operations and Leadership. 2–5 years of experience and strong MS Office skills are required.