Hybrid Administrative Assistant: Operations & Coordination

Inter-Con Security Systems, Inc.; Vacaville (CA); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Career development opportunities

Collaborative team culture

Job summary

Inter-Con Security Systems, Inc. in Vacaville, CA is seeking an organized Administrative Assistant to support a dynamic operations team.

The role offers growth opportunities in administration, account management, and operations leadership within a fast-paced security services environment. You will coordinate calendars, support leadership and project activities, and help manage workforce scheduling while using Salesforce and Microsoft Office tools.

Qualifications

• High school diploma or equivalent required.
• 1+ years of administrative, office support, customer service, banking, account coordination, or related experience.
• Strong verbal and written communication skills are essential.
• Excellent organizational and time management abilities are expected.
• Strong attention to detail and ability to prioritize in a fast-paced environment.
• Proficiency with Microsoft Office, Outlook, Teams, and basic Excel functions.

Responsibilities

• Manage calendars, scheduling, and meeting coordination.
• Provide administrative support to leadership and operational teams.
• Maintain records, reports, and documentation.
• Support workforce scheduling and personnel coordination.
• Utilize Salesforce and other business systems to support daily operations.
• Monitor and respond to emails and internal communications.
• Assist with client-facing administrative activities.
• Coordinate with multiple departments to ensure operational needs are met.
• Support special projects and other administrative initiatives as assigned.
• Complete operational cross-training and provide coverage support when needed.

Skills

Verbal and written communication

Organizational skills

Time management

Attention to detail

Ability to prioritize tasks

Education

High school diploma or equivalent

Tools

Salesforce

Microsoft Office Suite

Outlook

Teams

Excel (basic)

Job description

Inter-Con Security Systems, Inc. in Vacaville, CA is seeking an organized Administrative Assistant to support a dynamic operations team.

The role offers growth opportunities in administration, account management, and operations leadership within a fast-paced security services environment. You will coordinate calendars, support leadership and project activities, and help manage workforce scheduling while using Salesforce and Microsoft Office tools.