Administrative Assistant (88605)

Inter-Con Security Systems, Inc.; Torrance (CA); On-site; USD 34,000 - 39,000; Full time

Job summary

Inter-Con Security Systems, Inc. in Torrance, CA seeks an Administrative Assistant to support the Contract Manager with a range of administrative tasks, including personnel actions, scheduling, and fleet compliance.

This role requires attention to detail and ability to coordinate across teams. The ideal candidate has a high school diploma or GED and at least one year of related experience, proficiency in Excel, Word and PowerPoint, and a willingness to learn Salesforce.

Qualifications

• High School Diploma or GED with 1 year of related experience.
• Proficiency in Excel, Word, PowerPoint; experience with electronic HR systems is a plus.
• Strong administrative and communications skills.

Responsibilities

• Perform daily administrative processes including employee transfers and terminations via PAFs.
• Maintain uniform inventory and handle purchasing.
• Manage fleet maintenance, inspections, and regulatory renewals for 11 vehicles.
• Oversee scheduling, dispatch escalations, and staffing alignment.
• Train team members on Salesforce and assist with other admin duties.

Education

High School Diploma or GED

Tools

Excel

Word

PowerPoint

Salesforce

Job description

Administrative Assistant (88605)

Torrance (10805) - Torrance, CA 90502

Overview

Salary Range

$25.00 - $28.00 Hourly

Category

Corporate

Description

Overview

Founded in 1973, Inter-Con Security Systems, Inc. is a leading global security company, providing a full range of physical security services to government and commercial customers on four continents. Inter-Con specializes in providing customized security services to clients whose needs exceed the capabilities of traditional guard firms. Clients include the Departments of State, Justice, Homeland Security, Energy, and Defense, as well as Fortune 500 companies, major public utilities, and ultra-high net worth individuals.

Inter-Con employs over 35,000 security personnel world-wide, trained and managed by a team of professionals with unsurpassed military, law enforcement, and security experience. Inter-Con remains 100% family owned and managed and operates as the industry leader in the field of customized, high-requirement security solutions.

Inter-Con is Everywhere Security Matters.

Job Summary:

The Administrative Assistant works with the Contract Manager in the performance of administrative functions to include but not limited to:

Duties/Responsibilities:

• Perform the daily process as defined in team process documentation complete internal process for transferring employees, newly hired employees, and termination via Personal Action Forms (PAFs)
• Identify/escalate issues to appropriate leadership and partner with other functional units to drive resolution.
• Maintain uniform inventory, ordering as needed, and troubleshooting any issues that may arise
• Manage ongoing maintenance, inspections, and regulatory renewals for an 11-vehicle fleet to ensure operational readiness and compliance.
• Accountable for additional ad hoc projects as needed to resolve larger issues outside normal scope of team's daily process.
• Oversee scheduling and dispatch escalations, resolving coverage issues and ensuring timely operational response.
• Collaborate with Recruiting to manage the timely opening and closing of requisitions, ensuring alignment with staffing and operational requirements.
• Be a problem solver - Tackle issues that involve people, things, and processes by using logic, common sense and data. Identify the root cause of a problem as opposed to focusing on the symptoms.
• Act as super user and assist in training of other team members to support growth of Salesforce skill sets within multiple divisions.
• Assists security staff with a variety of administrative processes on an as needed basis.
• Other administrative duties as assigned.

Education and Experience:

• High School Diploma or GED and 1 year of related experience, or equivalent combination of education and experience.
• Computer software skills to include, Excel, Word, PowerPoint. Experience with electronic HR system software desired.

Inter-Con Security Systems, Inc. is an Equal Opportunity Employer - Disability/Veteran.