Administrative Assistant (88560)

Inter-Con Security Systems, Inc.; Vacaville (CA); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Career development opportunities

Collaborative team culture

Job summary

Inter-Con Security Systems, Inc. in Vacaville, CA is seeking an organized Administrative Assistant to support a dynamic operations team.

The role offers growth opportunities in administration, account management, and operations leadership within a fast-paced security services environment. You will coordinate calendars, support leadership and project activities, and help manage workforce scheduling while using Salesforce and Microsoft Office tools.

Qualifications

• High school diploma or equivalent required.
• 1+ years of administrative, office support, customer service, banking, account coordination, or related experience.
• Strong verbal and written communication skills are essential.
• Excellent organizational and time management abilities are expected.
• Strong attention to detail and ability to prioritize in a fast-paced environment.
• Proficiency with Microsoft Office, Outlook, Teams, and basic Excel functions.

Responsibilities

• Manage calendars, scheduling, and meeting coordination.
• Provide administrative support to leadership and operational teams.
• Maintain records, reports, and documentation.
• Support workforce scheduling and personnel coordination.
• Utilize Salesforce and other business systems to support daily operations.
• Monitor and respond to emails and internal communications.
• Assist with client-facing administrative activities.
• Coordinate with multiple departments to ensure operational needs are met.
• Support special projects and other administrative initiatives as assigned.
• Complete operational cross-training and provide coverage support when needed.

Skills

Verbal and written communication

Organizational skills

Time management

Attention to detail

Ability to prioritize tasks

Education

High school diploma or equivalent

Tools

Salesforce

Microsoft Office Suite

Outlook

Teams

Excel (basic)

Job description

Administrative Assistant (88560)

Vacaville (12804) - Vacaville, CA 95687

$70,304.00 - $75,000.00 Salary/year

Overview

Founded in 1973, Inter-Con Security Systems, Inc. is a leading global security company, providing a full range of physical security services to government and commercial customers on four continents. Inter-Con specializes in providing customized security services to clients whose needs exceed the capabilities of traditional guard firms. Clients include the Departments of State, Justice, Homeland Security, Energy, and Defense, as well as Fortune 500 companies, major public utilities, and ultra-high net worth individuals.

Inter-Con employs over 35,000 security personnel world-wide, trained and managed by a team of professionals with unsurpassed military, law enforcement, and security experience. Inter-Con remains 100% family owned and managed and operates as the industry leader in the field of customized, high-requirement security solutions.

Inter-Con is Everywhere Security Matters.

About the Opportunity

We are seeking a highly organized and adaptable Administrative Assistant to support a dynamic operations team. This role is ideal for an administrative professional looking to expand their experience in operations, client support, and workforce coordination.

The successful candidate will work closely with leadership, account management, and operational personnel to ensure day-to-day activities run smoothly. This is a fast-paced environment where priorities can shift quickly, making flexibility, communication, and attention to detail critical to success.

This position offers excellent exposure to operations management and is a great opportunity for someone looking to grow their career in administration, account management, or operations leadership.

Key Responsibilities

• Manage calendars, scheduling, and meeting coordination
• Provide administrative support to leadership and operational teams
• Maintain records, reports, and documentation
• Support workforce scheduling and personnel coordination
• Utilize Salesforce and other business systems to support daily operations
• Monitor and respond to emails and internal communications
• Assist with client-facing administrative activities
• Coordinate with multiple departments to ensure operational needs are met
• Support special projects and other administrative initiatives as assigned
• Complete operational cross-training and provide coverage support when needed

Qualifications

Required

• High school diploma or equivalent
• 1+ years of administrative, office support, customer service, banking, account coordination, or related experience
• Strong verbal and written communication skills
• Excellent organizational and time management abilities
• Strong attention to detail
• Ability to prioritize competing tasks in a fast-paced environment
• Proficiency with Microsoft Office, Outlook, Teams, and basic Excel functions

Preferred

• Experience with Salesforce or similar CRM systems
• Scheduling or workforce coordination experience
• Experience in customer service, operations support, banking, or administrative environments
• Exposure to account management or operational leadership responsibilities

What We're Looking For:

The ideal candidate is:

• Flexible and adaptable to changing priorities
• Comfortable working in a team-oriented environment
• Customer-service focused
• Dependable and proactive
• Able to maintain professionalism under pressure
• Interested in learning operational aspects of the business
• Open to growth and advancement opportunities

Schedule & Work Environment

This is a hybrid position that combines remote work with on-site responsibilities in Vacaville, CA.

While standard business hours generally fall between 8:00 AM-5:00 PM, flexibility is essential. The operation supports a 24/7 environment, and occasional schedule adjustments may be required. Candidates should be comfortable responding to business needs and supporting time-sensitive operational requirements when necessary.

Why Join Us?

• Collaborative and supportive team culture
• Opportunity to work directly with leadership and clients
• Exposure to both administrative and operational functions
• Excellent career development opportunity
• Fast-paced, engaging environment with varied responsibilities
• Strong potential for professional growth and advancement

If you are organized, adaptable, and looking for an opportunity to build your career in administration and operations, we encourage you to apply.

Inter-Con Security Systems, Inc. is an Equal Opportunity Employer - Disability/Veteran.