Hybrid Administrative Assistant: Office & Finance Support

Acuren; Leander (TX); Hybrid; USD 36,000 - 52,000; Full time

Benefits offered by this job

Competitive Salary

Medical, dental, and supplemental保险

401K Plan

Paid Holidays

Paid Time Off

Employee Assistance Program

Company paid Life & AD&D

Employee stock purchase plan

Job summary

Acuren is seeking an Administrative Assistant to provide essential office support across three offices (Tulsa, Leander, Magnolia). The role includes processing payroll time, invoices, purchase orders, and daily accounting tasks, with a strong emphasis on document preparation and data entry.

This is a full-time, hybrid position with responsibilities spanning scheduling, correspondence, customer inquiries, and facility coordination.

Qualifications

• Requires a secondary school diploma with at least three years of related administrative experience.
• Proficiency with Microsoft Office and typical office software; familiarity with financial/administrative systems is a plus.
• Strong organizational and communication skills are essential for this role.

Responsibilities

• Coordinate scheduling of meetings and manage mail/faxes routing.
• Prepare and edit correspondence and documents (forms, letters, spreadsheets, presentations).
• Provide information on administrative processes (travel, pay, benefits, training) to staff.
• Coordinate office supplies, courier services, repairs, equipment, and facility needs.
• Support program areas with onboarding, training documentation, and data input into databases.

Skills

Interpersonal communication

Time management

Organization

Problem solving

Customer service

Education

High school diploma

3+ years admin experience

Tools

Microsoft Office

SQL

Concur

MAS500

Quickbase

E-Requester

Job description

Acuren is seeking an Administrative Assistant to provide essential office support across three offices (Tulsa, Leander, Magnolia). The role includes processing payroll time, invoices, purchase orders, and daily accounting tasks, with a strong emphasis on document preparation and data entry.

This is a full-time, hybrid position with responsibilities spanning scheduling, correspondence, customer inquiries, and facility coordination.