Hybrid Administrative Assistant – Grants & Meetings Support

Penn State University; Northern (KY); Hybrid; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University Park is hiring an Administrative Assistant to oversee daily operations for the AESE and NERCRD centers. The role requires device of budget tracking, grant administration, meeting coordination, and strong policy knowledge across university systems.

The position offers a hybrid schedule, requiring adaptation to campus and regional meetings, with emphasis on collaboration and accurate expense processing under sponsor guidelines.

Qualifications

• General Equivalency Diploma (GED) or High School (HS).
• 2+ years of relevant experience.
• Knowledge of University, sponsor and departmental policies, procedures and systems (SIMBA, Workday, SAP Concur and SIMS).
• Ability to track and coordinate multiple projects.

Responsibilities

• Monitor grants to ensure spending and expenses are processed accurately; prepare quarterly and yearly financial reports for sponsor and Board of Directors; assist with preparing grant applications, including the annual Center grant.
• Maintain records and assist with budget projections; ensure expenses are charged to the correct budget(s).
• Work independently and with team to ensure compliance with policies; coordinate meetings and workshops in various locations.
• Review contracts and coordinate all meeting logistics with vendors, travel arrangements and supporting paperwork.

Skills

Policy knowledge

Budget coordination

Independent work

Team collaboration

Education

GED or HS

Tools

SIMBA

Workday

SAP Concur

SIMS

Job description

Penn State University Park is hiring an Administrative Assistant to oversee daily operations for the AESE and NERCRD centers. The role requires device of budget tracking, grant administration, meeting coordination, and strong policy knowledge across university systems.

The position offers a hybrid schedule, requiring adaptation to campus and regional meetings, with emphasis on collaboration and accurate expense processing under sponsor guidelines.