Dynamic Administrative Assistant for Research Center

Penn State University; State College (Centre County); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University is seeking an Administrative Assistant (Intermediate) to support the NCEMS in the Huck Institutes of the Life Sciences. You will serve as the primary administrative contact for leadership, staff, researchers, and collaborators, managing calendars, communications, travel, and budgets.

The role requires strong organizational skills, discretion, and the ability to handle multiple priorities in a collaborative research setting, with in-person work at University Park.

Qualifications

• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively.
• Discretion with confidential information.

Responsibilities

• Serve as primary contact for NCEMS and direct requests.
• Manage calls, emails, mail, and administrative requests.
• Schedule and coordinate meetings, seminars, and events.
• Maintain leadership calendars and coordinate stakeholder participation.
• Coordinate travel arrangements and reimbursements for faculty and staff.
• Assist with budgets, invoices, and expenditure tracking.
• Maintain files, databases, and records systems.
• Draft and format professional communications.

Skills

Strong organizational skills

Excellent written and verbal comms

Multitasking

Discretion with confidential info

Microsoft Office proficiency

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Penn State University is seeking an Administrative Assistant (Intermediate) to support the NCEMS in the Huck Institutes of the Life Sciences. You will serve as the primary administrative contact for leadership, staff, researchers, and collaborators, managing calendars, communications, travel, and budgets.

The role requires strong organizational skills, discretion, and the ability to handle multiple priorities in a collaborative research setting, with in-person work at University Park.