Clinic Office Operations Assistant - Scheduling & Team Support

Able Autism Therapy Services; Duluth (GA); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Free uniforms

Health insurance

Paid time off

Vision insurance

401(k)

401(k) matching

Bonus based on performance

Competitive salary

Dental insurance

Employee discounts

Job summary

Able Autism Therapy Services in Duluth, GA is seeking an Assistant Office Manager to help run the center’s day-to-day activities and support the Office Manager with long-term goals. The role requires the ability to work independently and to manage a diverse team with excellent interpersonal skills.

You must satisfy a criminal background check as defined by agency policy. This position involves coordinating schedules, overseeing staff, and ensuring smooth clinic operations; a positive attitude

Qualifications

• Must perform essential duties satisfactorily.
• Excellent managerial and interpersonal skills.
• Ability to work with a positive attitude and serve as a role model for clients, employees and peers.
• Reasonable accommodations may be made for individuals with disabilities to perform essential functions.
• Strong organization and administrative skills.
• Knowledge of home, clinic, school and community-based operations, functions, and staffing requirements.
• Active RBT certification is required.
• Bilingual Spanish preferred.

Responsibilities

• Respond to incoming calls and route to appropriate areas.
• Manage employees, create schedules, track performance, assist with hiring/firing decisions.
• Contact referral sources to locate new clients.
• Be the main point of contact for equipment, facility maintenance, and supplies management.
• Greet visitors and assist parents at the clinic.
• Coordinate maintenance with outside vendors and ensure cleanliness.
• Support HR in staff appreciation and engagement initiatives.
• Ensure safety and security of clients, employees, and guests.
• Keep clinic information accurate including paperwork for families and clients.
• Assist in onboarding new therapists and assigning cases as needed.
• Maintain clinic schedule and timely appointments.

Skills

Managerial skills

Interpersonal skills

Organization skills

Problem solving

Bilingual Spanish

RBT certification

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Able Autism Therapy Services in Duluth, GA is seeking an Assistant Office Manager to help run the center’s day-to-day activities and support the Office Manager with long-term goals. The role requires the ability to work independently and to manage a diverse team with excellent interpersonal skills.

You must satisfy a criminal background check as defined by agency policy. This position involves coordinating schedules, overseeing staff, and ensuring smooth clinic operations; a positive attitude