Hybrid Administrative Assistant for Executive Support

BDO USA, LLP; San Antonio (TX); Hybrid; USD 28,000 - 39,000; Full time

Job summary

BDO USA, LLP is seeking an Administrative Assistant to provide in-office support across the assigned office and/or geographic market. The role includes calendar management, meeting coordination, and processing invoices in alignment with firm policies.

The AA will handle onboarding/offboarding tasks, maintain client data, and prepare a variety of documents while coordinating with Principals, Directors, and service teams to ensure smooth operations in a hybrid work environment.

Qualifications

• Advanced level of proficiency in Microsoft Office Suite.
• Strong written and verbal communication skills.
• Ability to handle highly confidential information and work with top-level management.

Responsibilities

• Provide in-office administrative support to assigned office and/or geographic team.
• Schedule meetings, manage calendars, reserve rooms, coordinate catering and setup.
• Process vendor and client invoices accurately with information from management.
• Assist with onboarding of new hires and offboarding as directed.
• Maintain client data, billing records and other ad hoc requests.
• Prepare letters, memos, interoffice communications and confidential presentations.

Skills

Microsoft Office Suite

Communication skills

Customer service

Team player

Confidentiality

Education

High School Diploma, GED or equivalent

Bachelor's degree, preferred

Tools

PeopleSoft database

Job description

BDO USA, LLP is seeking an Administrative Assistant to provide in-office support across the assigned office and/or geographic market. The role includes calendar management, meeting coordination, and processing invoices in alignment with firm policies.

The AA will handle onboarding/offboarding tasks, maintain client data, and prepare a variety of documents while coordinating with Principals, Directors, and service teams to ensure smooth operations in a hybrid work environment.