Administrative Assistant

LHH Recruitment Solutions; Nashville (TN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401K plan

Paid leave programs

Commuter benefits

Job summary

LHH Recruitment Solutions is seeking an Administrative Assistant to join our client in Nashville, TN. The AA will provide in-office support, schedule coordination, front desk and mail duties, and assist with vendor invoicing and onboarding as needed.

We require a high school diploma or GED and at least three years of administrative experience, preferably in a professional services firm. This is an on-site role with benefits and growth opportunities across offices.

Qualifications

• High School Diploma or GED required.
• Three or more years of administrative experience required.
• Professional services firm experience preferred.

Responsibilities

• Supports administrative tasks across firm systems and tools.
• Provides front desk, mail room and meeting support for in-office events.
• Assists with vendor invoicing and onboarding/offboarding as directed.
• Produces letters, memoranda and confidential interoffice communications.

Skills

Administrative experience

Education

High School Diploma or GED

Job description

We’re looking for Administrative Assistant to join a leading client in Nashville TN The Administrative Assistant (AA) is responsible for providing in-office administrative support for the Nashville office but may also be assigned duties related to a geographical market and/or Geo. Duties assigned will use a variety of administrative systems and follow firm policies and procedures. The AA will be charged with providing administrative support services in accordance with BDO standards and will work with management members (principals and directors), service team or teams, an office or related offices to support, and/or national team or teams as needed. Duties may also include facility related duties, front desk, and mail room duties. This is an on-site support position.

What You’ll Do:

• Supports various departments through standardized processing of assigned tasks using various firm systems, tools, and software. Support may include:
• Providing support to an assigned centralized administrative support ticket(s).
• Providing support to another administrative support teams or office.
• Providing support to a national, Geo or market team(s) including the e-filing support for national tax administration team
• Provides administrative support for larger scale in-office, market-wide meetings and conferences, including scheduling with Principals and Firm leaders, managing calendar invites, meeting room reservations and handling catering and set-up.
• Assists Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management. May include various firm/office membership or licenses.
• Assists with new hire onboarding and employee offboarding as directed.
• Produces a variety of materials including but not limited to letters, memoranda, interoffice communications, confidential presentations, and reports.
• Handles related tax support services on a seasonal or as needed basis.
• Other duties as required

What You’ll have:

High School Diploma, GED or equivalent, required

• Three (3) or more years of administrative experience, required
• Professional services firm experience, preferred

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers