Administrative Assistant I — Hybrid/Remote Office Support

Boyum Barenscheer; Saint Paul (MN); Hybrid; USD 34,000 - 46,000; Full time

Benefits offered by this job

PTO 20 days

9 holidays

Medical plan

Dental

Vision

HSA

FSA

401(k)

Job summary

Boyum Barenscheer is seeking an Administrative Assistant I to provide daily support under the direction of the Administrative Manager and senior staff. The role emphasizes accuracy, responsiveness, confidentiality, and a welcoming office environment that enables the team to serve clients effectively.

This entry-level position builds foundational proficiency in the firm’s administrative processes and tools, with opportunities to grow expertise in tax document handling and client communications.

Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• 0-1 year of general administrative or office experience, or equivalent.
• Working knowledge of Microsoft Office, especially Word and Outlook; familiarity with accounting software helps.

Responsibilities

• Provides reception coverage and a professional front desk experience.
• Maintains reception area and client-ready spaces.
• Receives, posts and distributes mail; coordinates courier services.
• Monitors inventory of office supplies and beverages.
• Processes tax documents for scanning; files and organizes records.
• Assembles tax returns and client deliverables for distribution.
• Sends tax returns and related documents through e-file systems.

Skills

Organizational skills

Communication

Microsoft Word

Outlook

Education

High school diploma or equivalent

Associate's degree (A.A.)

Tools

Karbon

GoFileRoom

TaxCaddy

SurePrep

Engagement Manager

UltraTax

Job description

Boyum Barenscheer is seeking an Administrative Assistant I to provide daily support under the direction of the Administrative Manager and senior staff. The role emphasizes accuracy, responsiveness, confidentiality, and a welcoming office environment that enables the team to serve clients effectively.

This entry-level position builds foundational proficiency in the firm’s administrative processes and tools, with opportunities to grow expertise in tax document handling and client communications.