Hybrid Administrative Assistant - Dispatch & Field Operations

George J. Igel & Co., Inc.; Columbus (OH); Hybrid; USD 38.000 - 52.000; Vollzeit

Benefits dieser Stelle

Health Insurance

Dental & Vision

Disability Insurance

401K Match

Paid Vacation

Paid Holidays

Tuition Assistance

Student Loan Repayment

Professional Development

Zusammenfassung

George J. Igel & Co., Inc. is seeking an Administrative Assistant to support the Field Operations department. This role is primarily in person with hybrid work capabilities at 3500 Alum Creek Drive, Columbus, OH.

Responsibilities include processing trucking tickets and invoices, coordinating with field leadership and subcontractors, and providing data entry and reporting support. A High School diploma and 1–2 years of admin experience preferred.

Qualifikationen

• Knowledge of scheduling and dispatching practices.
• Knowledge of Microsoft Office Suite.
• Skilled communicator with strong organization.

Aufgaben

• Supports trucking and backend operational workflows.
• Collects, receives, sorts, and processes trucking tickets.
• Matches tickets to invoices, verifies accuracy, and resolves discrepancies.
• Codes tickets and invoices from vendors and subcontractors.
• Communicates with field leadership, Project Management, subcontractors, and trucking brokers regarding tickets and invoicing.
• Acts as a backup to Dispatch and supports field operations as needed.
• Assists with administrative tasks, including data entry, report generation, and documentation prep.
• Tracks subcontracted trucking usage and paving-related costs.
• Supports execution and tracking of contract-related documents for trucking vendors.
• Responds to inquiries from accounting and resolves accounts payable discrepancies.
• Attends meetings related to trucking, field operations, or administrative processes.
• Follows all company policies and procedures.
• Performs other duties as assigned.

Kenntnisse

Scheduling & dispatching knowledge

Microsoft Office proficiency

Strong written and verbalcommunication

Problem solving

Organizational skills

Ausbildung

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Dispatch/ERP systems

Jobbeschreibung

George J. Igel & Co., Inc. is seeking an Administrative Assistant to support the Field Operations department. This role is primarily in person with hybrid work capabilities at 3500 Alum Creek Drive, Columbus, OH.

Responsibilities include processing trucking tickets and invoices, coordinating with field leadership and subcontractors, and providing data entry and reporting support. A High School diploma and 1–2 years of admin experience preferred.