Administrative Assistant

George-J.-Igel-; Columbus (OH); Hybrid; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Short-Term Disability

Long-Term Disability

Life Insurance

401K Match

401K Profit Sharing

Professional Development

Tuition Assistance

Paid Vacation

Sick Time and Holidays

Paid Parental Leave

Job summary

George J. Igel & Co., Inc. is seeking an Administrative Assistant to support Field Operations and the dispatch unit with a range of administrative tasks.

You will handle data entry, ticket processing, invoicing coordination, and regular communication with field leadership and subcontractors. This primarily in-person role offers hybrid work capabilities in Columbus, OH and requires a high school diploma or GED with 1–2 years of administrative experience.

Qualifications

• High School Diploma or GED preferred.
• 1-2 years of administrative experience preferred.
• Must pass a drug screening per company policy.
• MVR must meet company eligibility requirements.

Responsibilities

• Supports trucking and backend operational workflows.
• Collects, receives, sorts, and processes trucking tickets.
• Matches tickets to invoices, verifies accuracy and resolves discrepancies.
• Codes tickets and invoices from vendors and subcontractors.
• Communicates with field leadership, PM, subcontractors, and brokers about tickets and invoicing.
• Acts as a backup to Dispatch and supports field operations as needed.
• Assists with administrative tasks, Dispatch including data entry, report generation, and documentation.
• Tracks subcontracted trucking usage and paving-related costs.
• Supports contract-related documents for trucking vendors.
• Responds to inquiries from accounting and resolves AP discrepancies.
• Attends meetings related to trucking, field ops, or admin processes.
• Adheres to all company policies and procedures.
• Performs other duties as assigned.

Skills

Scheduling & Dispatching

Microsoft Office

Grammar & Punctuation

Communication

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

George J. Igel & Co., Inc.

Administrative Assistant

Reports to: Field Operations Coordinator

FLSA Status: Non-exempt

Hours: 7:00 AM – 4:00 PM (one (1) hour lunch)

Job Location: 3500 Alum Creek Drive, Columbus, OH 43207. This position is primarily in person, with hybrid work capabilities.

General Overview

Under direct supervision, the Administrative Assistant will support various administrative tasks in the Field Operations department and dispatch unit. This person consistently demonstrates Integrity, Gratitude, Excellence, and Leadership.

Responsibilities

• Supports trucking and backend operational workflows
• Collects, receives, sorts, and processes trucking tickets
• Matches tickets to corresponding invoices, verifies accuracy, and resolves discrepancies
• Codes tickets and invoices from vendors and subcontractors
• Communicates with field leadership, Project Management, subcontractors, and trucking brokers regularly regarding tickets and invoicing
• Acts as a backup to Dispatch and supports field operations as needed
• Assists with administrative tasks, Dispatch including data entry, report generation, and documentation preparation
• Assists with tracking subcontracted trucking usage and paving-related costs
• Supports the execution and tracking of contract-related documents for trucking vendors
• Responds to inquiries from the accounting team and resolves discrepancies related to accounts payable
• Attends meetings related to trucking, field operations, or administrative processes
• Knows and adheres to all Company policies and procedures
• Performs other duties as assigned

This list is non-exhaustive. Job responsibilities may vary based on operational needs and the instructions of the employee’s supervisor.

Knowledge, Skills, and Abilities

Knowledge of scheduling and dispatching practices, knowledge of Microsoft Office Suite, knowledge of grammar, spelling, and punctuation. Skilled communicator, skilled in organizing resources. Ability to use digital platforms and systems, ability to make independent decisions with guidance, ability to solve problems, ability to occasionally lift and carry up to 25 pounds, ability to stand, walk, and sit for extended periods, ability to work in a fast-paced and dynamic environment, ability to follow verbal and written instructions, ability to communicate effectively orally and in writing, ability to learn new skills.

Qualifications

• High School Diploma or GED preferred
• 1-2 years of administrative experience preferred
• Must successfully pass a drug screening (George J. Igel & Co., Inc. is a SUPR Drug-Free Workplace and tests for marijuana)
• Must maintain an MVR (Motor Vehicle Record) that meets the Company’s eligibility requirements

Igel Difference – Our Benefits Package*

• Comprehensive Health Insurance
  • Employees pay a low portion of their insurance premium
• Dental, Vision, Short-Term Disability, Long-Term Disability, and Life insurance are offered at no cost to the employee
• Incentive Compensation
• 401K Match
• 401K Profit Sharing
• Professional Development
• Student Loan Repayment Program
• Tuition Assistance
• Paid Vacation, Sick Time and Holidays
• Paid Parental Leave

*This list of benefits is intended to serve only as a representation of current benefit offerings. The Company reserves the right to modify benefit offerings at any time.

Equal Opportunity Employer