Hybrid Admin & Operations Assistant - Data Integrity

Ultimate Staffing; New York (NY); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Ultimate Staffing is seeking a detail‑oriented operations administrator to support multiple teams by handling administrative, operational, and research tasks in a fast‑paced environment. You will work across departments, ensuring data accuracy and workflow compliance.

The role emphasizes strong organizational skills, task prioritization, and data migration between systems. The ideal candidate thrives with large datasets and can adapt to changing priorities while maintaining accuracy.

Qualifications

• 1-3 years of professional experience in business operations, administrative coordination, or related corporate support functions.
• Experience supporting multiple teams and cross-department workflows.
• Comfort with handling large datasets and ensuring data integrity during migrations between systems.

Responsibilities

• Communicate professionally with internal teams via written and verbal channels.
• Process client orders accurately and ensure compliance with workflows and business rules.
• Maintain data integrity during database development and system updates.
• Create and manage client accounts, invoices, and application materials for smooth order fulfillment.
• Review incoming orders for accuracy and compliance with pricing and protocols.
• Update and maintain internal knowledge bases by researching and filling content gaps.

Skills

Organizational skills

Attention to detail

Cross-functional collaboration

Data migration

Operational support

Job description

Ultimate Staffing is seeking a detail‑oriented operations administrator to support multiple teams by handling administrative, operational, and research tasks in a fast‑paced environment. You will work across departments, ensuring data accuracy and workflow compliance.

The role emphasizes strong organizational skills, task prioritization, and data migration between systems. The ideal candidate thrives with large datasets and can adapt to changing priorities while maintaining accuracy.