Admin Assistant - Hybrid

Ultimate Staffing Services; City of White Plains (NY); Hybrid; USD 27,000 - 38,000; Full time

Job summary

Ultimate Staffing Services in White Plains, NY is seeking an Admin Assistant for a hybrid schedule. The role supports multiple teams by handling administrative, operational, and research tasks, with a focus on data migration and data integrity across systems.

Strong organizational skills and attention to detail are essential. Ideal candidates have 1–3 years in business operations or admin support, and the ability to work across departments in a fast-paced environment.

Qualifications

• 1–3 years of professional experience in business operations or admin coordination.
• Experience with data migration between systems and maintaining data integrity.

Responsibilities

• Communicate professionally with internal teams via written and verbal channels.
• Process client orders accurately and ensure compliance with workflows and business rules.
• Maintain data integrity during database development and system updates.
• Create and manage client accounts, invoices, and application materials for smooth order fulfillment.
• Review incoming orders for accuracy and compliance with pricing and protocols.
• Update and maintain internal knowledge bases by researching and filling content gaps.

Skills

Organizational skills

Attention to detail

Cross-department collaboration

Data migration

Job description

Admin Assistant - Hybrid (JN -092026-430937) White Plains, New York

Salary: USD23.33 - USD23.33 per hour

Pay Rate: $23.33/hr.

Job Start Date - 10/5/26

Job End Date - 3/31/27

Job Description -

Can be hybrid in any of the following locations, location required on resume to be considered:

• Clayton, MO
• NYC, NY
• White Plains, NY

Potential to convert

This role supports multiple teams by managing administrative, operational, and research tasks. It requires strong organizational skills, attention to detail, and the ability to work across departments and systems in a fast-paced environment. The ideal candidate is comfortable handling large datasets and ensuring accurate data migration between systems.

Key Responsibilities:

• Communicate professionally with internal teams via written and verbal channels.
• Process client orders accurately and ensure compliance with workflows and business rules.
• Maintain data integrity during database development and system updates.
• Create and manage client accounts, invoices, and application materials for smooth order fulfillment.
• Review incoming orders for accuracy and compliance with pricing and protocols.
• Update and maintain internal knowledge bases by researching and filling content gaps.

Requirements (years of experience, educational background, technical skills, etc.):

Experience:

• 1–3 years of professional experience in business operations, administrative coordination, or related corporate support functions.