Data Entry Specialist — Hybrid/Remote Admin & Records

Ultimate Staffing Services; San Diego (CA); Hybrid; USD 22,000 - 30,000; Full time

Job summary

Ultimate Staffing Services is seeking a detail-oriented Data Entry Specialist to support day-to-day data management and administrative functions across systems and databases.

You will enter, verify, and maintain data, generate reports, and assist with document management while keeping information confidential. This role offers hybrid or remote work options and standard business hours.

Qualifications

• High school diploma or equivalent required.
• Previous data entry, administrative, customer service, or office support experience preferred.
• Strong attention to detail and organizational skills.
• Ability to work independently and collaboratively in a team environment.
• Basic computer proficiency with experience using common business software and database systems.
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism.
• Effective time management and ability to meet deadlines.

Responsibilities

• Enter, update, and maintain data in company systems and databases.
• Review information for accuracy, completeness, and consistency.
• Organize, manage, and maintain electronic records and documentation.
• Perform data verification and quality checks as needed.
• Generate, compile, and distribute reports.
• Assist with document management, file maintenance, and record keeping.
• Communicate with internal teams to obtain, verify, or clarify information.
• Support administrative and operational projects as assigned.
• Follow established procedures and maintain confidentiality of sensitive information.
• Meet productivity and accuracy expectations while managing multiple priorities.

Skills

Attention to detail

Time management

Communication skills

Independent and collaborative

Basic computer proficiency

Organizational skills

Problem-solving

Education

High school diploma or equivalent

Tools

Excel

Databases

Job description

Ultimate Staffing Services is seeking a detail-oriented Data Entry Specialist to support day-to-day data management and administrative functions across systems and databases.

You will enter, verify, and maintain data, generate reports, and assist with document management while keeping information confidential. This role offers hybrid or remote work options and standard business hours.