Accounts Payable Specialist

ADP, Inc.; Seattle (WA); Hybrid; USD 69,980,000 - 99,669,000; Full time

Benefits offered by this job

Health insurance

401k

Paid time off

HSA & FSA

Commuter benefits

Job summary

Sound Generations in Seattle, WA is seeking an Accounts Payable Specialist to join our accounting team. The role involves processing vendor invoices, ensuring proper approvals, coding to GL, and timely payments.

The position is full-time with a hybrid schedule (in-office two days, remote three days). Benefits include health/dental/vision, 401k, generous vacation and holidays, and a focus on compliance and accurate financial records.

Qualifications

• High school diploma or GED.
• Two (2) years’ professional accounting/accounts payable experience in a fast-paced environment.
• One (1) year experience with accounting software, such as NetSuite and Ramp.

Responsibilities

• Review, verify, and process vendor invoices for accuracy, proper approvals, and correct general ledger coding.
• Reconcile vendor statements and research and resolve invoice and payment discrepancies.
• Monitor shared AP inboxes and workflow systems to ensure invoices and tickets are processed promptly.
• Prepare journal entries and perform account reconciliations to support the month-end and year-end close process.
• Prepare reports for internal and external review. Provide support for annual audits and funder site visits.
• Utilize intermediate to advanced Excel skills (including formulas, pivot tables, and lookups) to maintain accounts payable data, prepare reports, and improve efficiency.
• Support the accounts receivable function by processing cash receipts, preparing and recording incoming donations, processing funder payments, preparing and making bank deposits, and transporting cash deposits to the bank twice per week.
• Maintain vendor records, including W-9s, payment information, and banking details, while following fraud prevention procedures.
• Manage year end accounting activities such as:1099 and 1096 processing and unclaimed property.
• Provide customer/client service and general office support for the Accounting Department including processing mail, data entry, copying, scanning, faxing, filing, ordering supplies, etc.

Skills

Excel skills

Education

High School Diploma or GED

Associate or Bachelor's Degree in accounting/finance

Tools

NetSuite

Ramp

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable Specialist

FULL-TIME Clerical Seattle, WA, US 1 Attachments

2 days ago Requisition ID: 1360

Salary Range: $29.57 To $29.57 Hourly

WHO is Sound Generations?

We are a comprehensive non-profit organization that serves older adults and people with disabilities in King County. Our mission is to partner with older adults to provide accessible and inclusive services so they can age their way.

We are currently seeking an Accounts Payable Specialistto join our accounting team in Seattle, WA.

What will YOU do?

The Accounts Payable Specialist is responsible for processing and performing the organization's accounts payable function. This role ensures that vendor invoices are accurately reviewed, approved, coded, and paid in a timely manner while maintaining compliance with company policies, internal controls, and accounting standards. The Accounts Payable Specialist works closely with internal programs and departments and vendors to resolve invoice discrepancies, maintain accurate financial records, and support month-end and year-end closing activities.

Pay Rate:$29.57/hour

Work Schedule:Monday Through Friday, 40 hours per week. Two days in office, three days work from home.

• Great Medical, Dental, Vision, Life and Disability insurance coverage for the employee and cost-sharing for family members.
• Employer contribution to 401k plan.
• 3 weeks paid vacation. Plus, paid sick leave, 13 paid holidays (11 scheduled and 2 floating holidays/personal days). The floating holidays will become available in January 2027.
• Health Savings Account, Flexible Spending Account, Commuter benefits and more!

Responsibilities:

• Review, verify, and process vendor invoices for accuracy, proper approvals, and correct general ledger coding.
• Reconcile vendor statements and research and resolve invoice and payment discrepancies.
• Monitor shared AP inboxes and workflow systems to ensure invoices and tickets are processed promptly.
• Prepare journal entries and perform account reconciliations to support the month-end and year-end close process.
• Prepare reports for internal and external review. Provide support for annual audits and funder site visits.
• Utilize intermediate to advanced Excel skills (including formulas, pivot tables, and lookups) to maintain accounts payable data, prepare reports, and improve efficiency.
• Support the accounts receivable function by processing cash receipts, preparing and recording incoming donations, processing funder payments, preparing and making bank deposits, and transporting cash deposits to the bank twice per week.
• Maintain vendor records, including W-9s, payment information, and banking details, while following fraud prevention procedures.
• Manage year end accounting activities such as:1099 and 1096 processing and unclaimed property.
• Provide customer/client service and general office support for the Accounting Department including processing mail, data entry, copying, scanning, faxing, filing, ordering supplies, etc.

Requirements:

• High school diploma or GED.
• Two (2) years’ professional accounting/accounts payable experience in a fast-paced environment.
• One (1) year experience with accounting software, such as NetSuite and Ramp.

Preferred Qualifications:

• Associate or bachelor’s degree in accounting, finance, business administration or related field.
• Experience working in a multi-entity, high volume environment.

Sound Generations is an equal opportunity employer, and we value our diverse workforce. We welcome everyone who is interested in serving our local communities. Please contact our HR Team at [e-mail] for help with accommodations or if you have any questions.

This position will remain open until filled.We will begin reviewing applications and conducting interviews as soon as possible. We look forward to learning more about you and what you can bring to Sound Generations.

Note: We do not provide sponsorship for a work visa or work authorizations.