Hybrid Accounts Payable Specialist — Nonprofit Finance

KIPP Public Schools Northern California; Oakland (CA); Hybrid; USD 47,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid time off

Retirement plan with employer contrib.

Commuter benefits

Hybrid work environment

Job summary

KIPP Northern California is seeking an Accounts Payable Specialist (Associate) in Oakland. You will ensure accurate, on-time payment of vendors and staff, maintain clean AP records, and support month-end close under the Controller and AP Manager guidance.

Responsibilities include processing invoices in Ramp, managing vendor data, handling reimbursements and card transactions, and assisting with 1099 reporting. This hybrid role emphasizes compliance, accuracy, and process improvements.

Qualifications

• 1–2 years of experience in accounts payable or another accounting role, including invoice processing.
• Bachelor's degree in Accounting, Finance or related field, or equivalent combination of education and experience.
• Working knowledge of AP processes, GL coding, reimbursements, internal controls and 1099 reporting.
• Ability to use accounting software, spreadsheets, and digital recordkeeping systems to process transactions.
• Strong attention to detail and clear communication with vendors and non-finance colleagues.

Responsibilities

• Process invoices in Ramp with correct entity and GL coding for timely approvals.
• Track bills pending school/RSO approval, onboarding of vendors and outstanding checks weekly.
• Maintain vendor records (W-9s, bank details, payment methods) and respond to inquiries.
• Review employee reimbursements, mileage, and card transactions per policy and escalate exceptions.
• Complete AP-related journal entries and manual checks in Sage Intacct, aiding month/year-end close.
• Reconcile AP with AR and support 1099 reporting and filings.
• Support school staff on AP policies, deadlines and systems; contribute to workflow improvements.

Skills

Attention to detail

Communication

Time management

Education

Bachelor's degree in Accounting/Finance

Tools

Ramp

Sage Intacct

Spreadsheets

Job description

KIPP Northern California is seeking an Accounts Payable Specialist (Associate) in Oakland. You will ensure accurate, on-time payment of vendors and staff, maintain clean AP records, and support month-end close under the Controller and AP Manager guidance.

Responsibilities include processing invoices in Ramp, managing vendor data, handling reimbursements and card transactions, and assisting with 1099 reporting. This hybrid role emphasizes compliance, accuracy, and process improvements.