Hybrid Accounting Support Specialist — AP/AR & Vendors

Diversified USA; Portland (ME); Hybrid; USD 36,000 - 40,000; Full time

Benefits offered by this job

Paid time off

Training & development

Healthcare benefits

Wellness program

Job summary

Diversified is seeking an Accounting Support Specialist to manage accounts payable and receivable, working closely with the Accounting Manager. This hybrid role is based in Portland, ME with 2 days on-site weekly and potential remote options for suitable candidates.

You will help resolve discrepancies, maintain AR aging, code vendor invoices, and support cross-department reporting. Two years of AP/AR experience or an accounting degree is preferred, with GAAP knowledge and NetSuite/Concur

Qualifications

• 2+ years direct responsibility for AP and/or AR functions or an associate/bachelor's degree in accounting/finance preferred.
• GAAP knowledge and standard accounting practices.
• Experience with NetSuite and Concur or similar tools is a strong plus.

Responsibilities

• Invoice & T&E processing: Code and process vendor invoices and expense reports accurately.
• Payment runs: Manage disbursement cycles to ensure on-time payments and complete documentation.
• Vendor reconciliation: Reconcile statements, identify discrepancies, and resolve issues.
• Collections outreach: Monitor outstanding receivables and communicate with customers on past-due balances.
• AR aging management: Track late payments and surface process-improvement ideas.
• Cross-functional collaboration: Partner with Accounting and other departments on reporting and reconciliations.

Skills

AP/AR experience

GAAP knowledge

NetSuite

Concur

Excel

Attention to detail

Communication skills

Team player

Adaptability

Education

Accounting/finance degree (AA/BA)

Tools

NetSuite

Concur

Job description

Diversified is seeking an Accounting Support Specialist to manage accounts payable and receivable, working closely with the Accounting Manager. This hybrid role is based in Portland, ME with 2 days on-site weekly and potential remote options for suitable candidates.

You will help resolve discrepancies, maintain AR aging, code vendor invoices, and support cross-department reporting. Two years of AP/AR experience or an accounting degree is preferred, with GAAP knowledge and NetSuite/Concur