Hybrid Account Coordinator – Projects & Billing

Spectraforce Technologies, Inc.; Irvine (CA); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Spectraforce Technologies, Inc. in Irvine, CA is seeking an Account Coordinator to manage day-to-day project details and support the account team in project management. This role involves coordinating internal routing, regulatory review systems, and ensuring projects move to print or live status.

You will assist the Creative Team, prepare submissions to Veeva, and maintain project trackers. Strong communication, attention to detail, and multitasking are essential in a fast-paced, hybrid

Qualifications

• Experience in project management, advertising or a service business discipline.
• Ability to prioritize, review others work, and adapt in a fast-paced environment.
• Detail oriented with strong multi-tasking and organizational skills.
• Excellent interpersonal and written/oral communication.
• Team-player who works independently with sound judgement.
• Proficiency in Excel, Word, PowerPoint and Adobe.

Responsibilities

• Manage day-to-day project details and support account team in project management.
• Assist Creative Team input and participate in development sessions.
• Prepare projects for submission to Veeva, manage references, creation and uploads.
• Coordinate live client meetings, set up conference rooms, and handle meals.
• Oversee billing, estimates, and tracking to inform project status.
• Maintain documentation for account management and prepare status reports.

Skills

Project management

Advertising

Communication

Team player

Self-starter

Detail oriented

Multitasking

Education

Bachelor's degree or equivalent

Tools

Excel

Word

PowerPoint

Adobe

Job description

Spectraforce Technologies, Inc. in Irvine, CA is seeking an Account Coordinator to manage day-to-day project details and support the account team in project management. This role involves coordinating internal routing, regulatory review systems, and ensuring projects move to print or live status.

You will assist the Creative Team, prepare submissions to Veeva, and maintain project trackers. Strong communication, attention to detail, and multitasking are essential in a fast-paced, hybrid