Account Coordinator I

The Fountain Group; Irvine (CA); Hybrid; USD 30,000 - 33,000; Part time

Job summary

The Fountain Group is seeking a detail-oriented project coordinator to manage day-to-day project details and support the account team on project management tasks. The role involves preparing Veeva submissions, coordinating with internal teams, and assisting with meetings and budget tracking.

The ideal candidate has a BA/BS or equivalent and up to 2 years in project management, advertising, or a service business. Hybrid work with on-site and remote days is offered.

Qualifications

• Excellent interpersonal and written communication skills.
• Ability to prioritize and work in a fast-paced environment.
• Proficient with business applications (Excel, Word, PowerPoint, Adobe).

Responsibilities

• Manage day-to-day details of projects and support the account team on project management as needed.
• Prepare projects for submission to Veeva, including approvals and uploads.
• Coordinate live client meetings, including room setup and meals.
• Maintain a Veeva tracker and ensure projects stay on schedule and within budget.

Skills

Communication

Time management

Attention to detail

Education

BA/BS or equivalent

Tools

Microsoft Office

Job description

Job Details:
Pay: $22-24/hour
12+ month contract position – potential to extend based on performance and budget
Monday – Friday (Standard First Shift)
Hybrid Schedule, 3 days on site and 2 days remote per week

Manages the day-to-day details of projects and supports account team on project management as needed. This includes: helping with project routes within internal routing system, regulatory/medical review system and final completion to print or go live.
Understands the details and relevance of all jobs to communicate effectively with all Agency personnel to ensure assigned projects are correctly executed on time and within budget. Helps troubleshoot to ensure schedules are met.
Assists account team in providing input for Creative Team and participates in creative development sessions.
Prepares projects for submission to Veeva. This includes appropriate reference approval within Veeva librarian, Veeva job creation, and Veeva project uploads. Coordinates with account team and APC coordinator regarding cycling and approval of projects within Veeva. Maintains a Veeva tracker that includes status of all projects within the Veeva review system.
Coordinate live client meetings, this includes conference room set-up, ordering and organization of meals and clean up.

Qualifications

• Experience and education equivalent to a B.A. and/or B.S. and up to 2 years of professional experience in project management, advertising or a service business discipline.
• Ability to prioritize, review the work of others and work in a fast-paced, rapidly changing environment.
• Excellent interpersonal and communication skills, both written and oral.
• Well-versed computer skills in business applications (Excel, Word, PowerPoint, Adobe).