Hybrid Academic Events Planner & Coordinator

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 42,000 - 62,000; Full time

Job summary

The University of Pittsburgh invites applications for a Special Events Coordinator within the Office of the Provost's Business Team. You will assist in planning and executing events from workshops to multi-day conferences, coordinating vendors, budgets, marketing materials, and on-site logistics.

The role requires a Bachelor's degree (preferred) and about 1 year of professional experience. It offers a hybrid work arrangement with on-campus and remote elements, and a collaborative environment

Qualifications

• Bachelor's degree preferred, 1 year of professional event experience required.

Responsibilities

• Meet with clients to define event goals and requirements.
• Coordinate budgets, vendor contracts, and marketing materials.
• Oversee on-site event logistics and vendor oversight.
• Conduct post-event evaluations to document outcomes and improvements.
• Coordinate room reservations for Provost-owned spaces.

Skills

Event planning

Budget management

Vendor negotiations

Marketing coordination

Stakeholder liaison

Education

Bachelor's degree

Tools

Office suite

Job description

The University of Pittsburgh invites applications for a Special Events Coordinator within the Office of the Provost's Business Team. You will assist in planning and executing events from workshops to multi-day conferences, coordinating vendors, budgets, marketing materials, and on-site logistics.

The role requires a Bachelor's degree (preferred) and about 1 year of professional experience. It offers a hybrid work arrangement with on-campus and remote elements, and a collaborative environment