Hybrid Events Planner for Campus & Community

The Pennsylvania State University; Ferguson Township (PA); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid work arrangement

75% tuition discount

Job summary

The Pennsylvania State University seeks an organized events professional to assist with University-wide events, including commencements and awards programs. The role involves stakeholder engagement, on-site event decision-making, and a hybrid work arrangement with occasional evenings and weekends.

You will collaborate with the Campus and Community Events director, manage communications, and support budgets and office operations across Penn State locations.

Qualifications

• Extensive background in event planning is required.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and projects simultaneously.
• Strong computer skills including Microsoft Office.
• Experience updating websites using WordPress or a similar CMS.
• Familiarity with Workfront to manage projects and improve processes.
• Experience using Mailchimp for event invitations and communications.
• Ability to collaborate across teams and build relationships with stakeholders.
• Self-starter with proactive problem-solving and ownership.
• Adapt quickly in a dynamic environment, preferably in higher education.

Responsibilities

• Coordinate planning and execution of 20 undergraduate and graduate commencements across venues.
• Assist with planning and hosting the President's faculty/staff and student awards programs.
• Provide budget and office support, including invoices, purchase orders, and supplies.
• Assist with administrative details of Penn State policies under the director.
• Manage and update content on Campus and Community Events websites.
• Plan and implement Penn State's United Way Campaign under guidance from the director.
• Monitor communications and respond during high-volume periods.
• Draft and compile correspondence, programs, surveys, invitations, and publications.
• Maintain a university-wide calendar on College Net/25 Live Serve across committees.

Skills

Event planning

Organizational skills

Multitasking

Microsoft Office

WordPress

Workfront

Mailchimp

Stakeholder collaboration

Education

Associate Degree or equivalent combination of education and experience

Tools

WordPress

Workfront

Mailchimp

Content Management System (CMS)

Job description

The Pennsylvania State University seeks an organized events professional to assist with University-wide events, including commencements and awards programs. The role involves stakeholder engagement, on-site event decision-making, and a hybrid work arrangement with occasional evenings and weekends.

You will collaborate with the Campus and Community Events director, manage communications, and support budgets and office operations across Penn State locations.