HVAC Warranty & Purchasing Admin

TurnPoint Services; Florida; On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

PTO and paid holidays

Life and disability insurance

Job summary

Ellington Air Conditioning, now part of TurnPoint Services, seeks a Warrant Administrative Associate in Florida. You will organize HVAC projects, enter data for equipment, warranties, permits and inspections, and support team accuracy and accountability.

You will purchase HVAC equipment, manage orders, track warranties, and maintain records, while coordinating with service managers, install teams, and vendors. A background in billing/AR and Office/CRM tools is preferred.

Qualifications

• Experience in billing, accounts receivable, or similar administrative role.
• Solid understanding of accounting basics and numbers.
• Strong communication, organization, and time-management skills.
• Proactive, problem-solving mindset with ability to multitask.
• Proficiency in Microsoft Office and CRM software.

Responsibilities

• Purchase HVAC equipment, parts, and materials for service and install jobs.
• Verify specifications, pricing, quantities, and delivery dates.
• Coordinate purchasing with service managers and technicians.
• Maintain purchase orders and track orders through delivery.
• Resolve backorders, incorrect shipments, and damaged materials.
• Maintain vendor relationships and obtain competitive pricing.
• Follow purchasing approval procedures.
• Maintain accurate equipment and warranty records.
• Submit and track manufacturer warranty claims.
• Coordinate defective parts returns and replacement equipment.
• Track outstanding warranty claims, credits, and reimbursements.
• Ensure warranty documentation is complete and accurate.
• Monitor inventory levels and coordinate replenishment needs.
• Verify materials are received and assigned to jobs/departments.
• Assist with inventory counts and investigate discrepancies.
• Maintain purchasing records, invoices, and vendor credits.
• Provide updates on delayed orders and pending credits.
• Identify opportunities to reduce purchasing costs and waste.

Skills

Organization skills

Billing / AR experience

Communication skills

Independent work

MS Office & CRM

Tools

ServiceTitan

Job description

Ellington Air Conditioning, now part of TurnPoint Services, seeks a Warrant Administrative Associate in Florida. You will organize HVAC projects, enter data for equipment, warranties, permits and inspections, and support team accuracy and accountability.

You will purchase HVAC equipment, manage orders, track warranties, and maintain records, while coordinating with service managers, install teams, and vendors. A background in billing/AR and Office/CRM tools is preferred.