HVAC Special Programs Coordinator

Bunker Hill CC; Chelsea (MA); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Full state benefits

Grant-funded position

Shuttle between campuses

Job summary

BHCC seeks a Program Coordinator to oversee the Massachusetts Clean Energy Center Heat Pump and HVAC Training Network grant at the Charlestown campus with frequent visits to the Chelsea site. The role focuses on building and scaling HVAC training pathways, recruiting students, and coordinating instructors and spaces.

You will work with the Grants Development Office to manage documentation, budget, and advisory partnerships. This in-person position offers state benefits and grant-funded terms.

Qualifications

• Bachelor’s degree and relevant experience in education, training, or program management.
• Technical HVAC certification and related field experience preferred.
• Experience managing budgets and coordinating complex programs.
• Experience with diverse learners and non-native English speakers is a plus.

Responsibilities

• Oversee the program in coordination with leadership.
• Recruit and enroll students into the program.
• Monitor student retention and progress through the program.
• Schedule classes and maintain training space readiness.
• Manage instructors and program administration.
• Coordinate with grants, facilities, and suppliers to complete space setup by January 2027.

Skills

Program coordination

Budget management

Student recruitment

Staff supervision

Communication skills

Education

Bachelor's degree in Education/Business Administration/Facilities Management/Engineering

HVAC technical certification

Tools

Budget software

MS Office

Job description

BHCC is seeking a Program Coordinator to oversee its Massachusetts Clean Energy Center Heat Pump and HVAC Training Network grant, awarded to each public community college in the State. The aim of these grants is to support community colleges in establishing or upgrading HVAC/ Heat Pump training centers and build or scale career pathways in HVAC mechanic and technician occupations, helping the State to meet its goal of reducing greenhouse gas emissions to 50% by 2030.

Responsibilities

• Overall responsibility for program, in coordination with the Interim Assistant Director of Workforce Trades and Training Programs.
• Recruitment and enrollment of students into the program.
• Monitoring, assisting with retention of students in the program.
• Scheduling classes for students in the program.
• Tracks student progress from enrollment through 6 months after program completion. Introduces students to wraparound services, as needed.
• Recruitment and hiring of program instructors.
• Manages administrative responsibilities for program.
• Assist Interim Assistant Director of Workforce Trades and Training Programs with finalizing program curriculum.
• Work with landlord, BHCC Facilities, and equipment vendor on finalizing training space layout and ensuring that training space is completed by January 2027.
• Ordering equipment and supplies for training space.
• Ensures safety and security requirements are met in the training area.
• Overseeing/maintaining grant budget in coordination with BHCC’s Grants Management Office.
• Create and maintain partnerships with employers and training providers for participating on advisory board, as guest speakers for program, and as hiring partners to support job placement for students in program.
• Prepares programs to be EPA 608 accredited and maintain accreditations and certifications requirements, as appropriate to MA standards.
• Work with Integrated Media and Communications on recruiting materials and program website.
• Prepares and maintains all required documentation and administrative reports for program in coordination with BHCC’s Grants Development Office.
• Participates in industry events to expand contacts for program.
• Meet program standards.
• Provide onsite classroom support, as needed.

Requirements

• Bachelor’s degree in Education, Business Administration, Facilities Management, Engineering or other field related to area of assignment; with three (3) years experience and/or training involving area of assignment, which may include college registration, academic advisement, career development, career experience, training, curriculum development, audio/visual or graphic production, grant administration, budget development, program/project management, event planning, administrative work in an academic environment, or personal computer operations; or an equivalent combination of education, training, and experience.
• Technical Diploma/certifications in HVAC maintenance or closely related field from a regionally accredited college or university *AND* minimum of two years of work experience in a position related to HVAC.
• Experience in all aspects of the field such is highly desirable: installations, EP 608 and associated licenses, oil burner technician license, and/or plumbing license, refrigeration license.
• Trades/Technical experience teaching or leading apprentices and junior people is highly desirable.
• Experience with managing complex budgets.
• Experience with working with non-native English speakers and low-income adults in a training setting.
• Must be credentialed or eligible to satisfy all appropriate accrediting agencies and manufacturers' requirements.
• Ability to work flexible hours, and manage multiple and competing priorities.
• Knowledge of training practices.
• Knowledge of the mission of postsecondary technical education.
• Ability to work and communicate cooperatively with students, faculty, and staff.
• Skill in the operation of computers and job-related software programs.
• Effective oral and written communication skills, decision-making, and problem-solving skills.

Preferred Additional Skills

• Professional working proficiency (spoken and written) in Spanish.

Additional Information

Salary: $65,370- $69,557. (Actual salary will be commensurate with education and experience in accordance with MCCC/MTA Collective Bargaining agreement.) Full State benefits.

Grade 4: Unit-Professional position

This is an in-person position that will be based at BHCC’s Charlestown campus and will require frequent visits to the training site in Chelsea. Up to 7.5 remote work permitted per week to be determined by programmatic needs

Review Date: September 30, 2026

This is a grant-funded position that will end on June 30, 2028. Continuation of the position is contingent upon renewal and availability of grant funding.

This is an in-person position that will be based at BHCC’s Charlestown campus and will require frequent visits to the training site in Chelsea. Note that BHCC has a shuttle that runs frequently between campuses. Parking is available at both campuses.

• Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position.
• Please note that, as a condition of employment, the final candidate will undergo Criminal Offender Record Information (CORI) and Sex Offender Registry Information (SORI) background screenings in accordance with State Regulations. The results of these screenings may impact the hiring decision.