HVAC Service Dispatcher – Fast-Paced Scheduling Pro

Able Heating and Air Inc.; Culpeper (VA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical insurance with 50% employer

Paid vacation

Paid training opportunities

Retirement options

Job summary

Able Heating and Air Inc. in Culpeper, VA is seeking an experienced Service Dispatcher to manage daily schedules for our service technicians and ensure customer commitments are met. You will connect customers with technicians, dispatch calls, and maintain clear communication with all stakeholders.

The role emphasizes quick thinking, strong organization, and a client-focused approach in a fast-paced environment, with competitive hourly compensation and regular overtime during peak season.

Qualifications

• At least two years of administrative, process-management, or project-management experience; HVAC or a similar trade industry is preferred.
• Prior dispatching experience in HVAC, plumbing, electrical, pool service, or another trade is strongly preferred.
• Experience using dispatching or field-service software preferred.
• Ability to communicate clearly and professionally in English, both verbally and in writing.
• Proficiency in Word, Excel, and Outlook.
• Strong organizational, follow-through, and attention-to-detail skills.
• Ability to prioritize multiple calls and responsibilities in a fast-paced environment.
• Confident decision-making and problem-solving skills.
• Customer-focused attitude and ability to build positive rapport.
• Ability to work collaboratively with technicians, managers, and office staff.
• Dependability and availability to work the required schedule, including seasonal overtime.

Responsibilities

• Schedule, prioritize, and dispatch service and maintenance calls.
• Monitor technicians' progress and adjust schedules throughout the day.
• Keep customers informed of appointment times, delays, and service updates.
• Prepare estimates, schedule approved work, and coordinate return visits.
• Communicate with warehouse staff to ensure technicians have the necessary parts and materials.
• Maintain accurate customer records, job notes, invoices, timesheets, and dispatch tickets.
• Monitor open work orders and follow through to completion.
• Assist with workload planning, maintenance scheduling, and parts ordering.
• Collaborate with technicians and department managers to support efficient daily operations.

Skills

Administrative experience

Process management

Project management

HVAC knowledge

Communication skills

Microsoft Word

Microsoft Excel

Outlook proficiency

Organizational skills

Multitasking

Dependability

Tools

Dispatching software

Word

Excel

Outlook

Job description

Able Heating and Air Inc. in Culpeper, VA is seeking an experienced Service Dispatcher to manage daily schedules for our service technicians and ensure customer commitments are met. You will connect customers with technicians, dispatch calls, and maintain clear communication with all stakeholders.

The role emphasizes quick thinking, strong organization, and a client-focused approach in a fast-paced environment, with competitive hourly compensation and regular overtime during peak season.