HVAC Service Dispatch & Admin Specialist

P1 Service

Ankeny (IA)

On-site

USD 40,000 - 60,000

Full time

4 days ago

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Benefits offered by this job

Health with HSA, Dental, and Vision

401K retirement plan

PTO and holiday pay

Educational Assistance program

Employee Discounts

Job summary

P1 Service, LLC. is seeking an Administrative Services Specialist in Ankeny to support service technicians and ensure commitments are met. You will dispatch technicians, manage scheduling, and maintain accurate call records for pricing and invoicing.

The role also involves coordinating work orders, managing documents, and supporting project administration. The ideal candidate has strong organizational skills, experience with dispatch and office duties, and a willingness to cover various clerical

Qualifications

Must have a High School Diploma or GED.
Associates degree preferred.
Prior dispatching or mechanical service/construction experience a plus.
5 years minimum of related experience.

Responsibilities

Coordinate service dispatches and schedule PM and emergency calls for HVAC technicians.
Maintain up-to-date schedules and collaborate with other coordinators to maximize productivity.
Enter resolutions and maintain accurate records for tasks, serial numbers, parts, and billing.
Process payroll timecards and ensure weekly submission to payroll.
Prepare and issue contracts, subcontracts, and payment apps; manage documentation.