HVAC Service Contracts Coordinator

Texas AirSystems; Irving (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Texas AirSystems, based in Irving, TX, is seeking a Contracts Administrator to support the Dallas/Fort Worth service teams. You will input and renew service agreements, coordinate with project managers and dispatch, and process contract status monthly, ensuring accuracy and profitability.

The role emphasizes customer service, organization, and teamwork in a fast-paced, field-facing environment. Prior HVAC or construction industry exposure is a plus, and MS Office skills are essential.

Qualifications

• High School Diploma and three to five years of office administrative experience.
• Heating Ventilation Air Conditioning, Construction or Parts industry experience is a plus.
• Moderate PC skills in Microsoft Office including Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Input and set up of new and renewal service agreements. Includes setting up tasking and billing and verifying that all information in the system matches the signed service agreement.
• Coordinate with Project Manager and dispatch to ensure contract specifications are met.
• Monthly processing of service contract status – validating contract status and costs versus percent completion.
• Review expiring service agreements for margin and escalation and drive the collaboration with the appropriate team members regarding margin improvement opportunities when applicable.
• Responsible for generating and printing various assigned reports.
• Demonstrate ability to maintain a pleasant and cooperative temperament with internal and external customers.
• Other duties as assigned.

Skills

Office admin

MS Office

Customer service

Communication

Education

High School Diploma

Tools

Word

Excel

PowerPoint

Outlook

Job description

Texas AirSystems, based in Irving, TX, is seeking a Contracts Administrator to support the Dallas/Fort Worth service teams. You will input and renew service agreements, coordinate with project managers and dispatch, and process contract status monthly, ensuring accuracy and profitability.

The role emphasizes customer service, organization, and teamwork in a fast-paced, field-facing environment. Prior HVAC or construction industry exposure is a plus, and MS Office skills are essential.