HVAC Sales Install Coordinator

Socket.dev; American Fork (UT); On-site; USD 45,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Profit sharing

401(k) matching

Paid vacations

Job summary

GUNTHERS HVAC in Utah seeks a Sales & Install Coordinator to support the residential team by scheduling installations, processing proposals, and ensuring smooth handoffs from sales to installation. You will coordinate schedules, order equipment, manage permits, and maintain vendor relationships while delivering exceptional customer service.

This role requires strong organizational and communication skills, a valid driver’s license, and the ability to balance multiple jobs in a fast-paced

Qualifications

• Experience or familiarity with HVAC trades; sales or coordination experience preferred.
• Excellent organizational skills and the ability to manage multiple jobs and schedules.
• Professional demeanor with exceptional communication skills.
• Proficiency with scheduling software and Microsoft Office.

Responsibilities

• Coordinate the installation schedule and dispatch install crews for on-time starts.
• Process sales proposals and ensure job details transfer from estimators to install teams.
• Order equipment and materials; coordinate permits and inspections.
• Submit consumer financing, process deposits and payments as needed.
• Communicate with customers throughout scheduling to job completion.
• Track job progress and follow up on callbacks and warranty issues promptly.
• Support the sales team with reporting on leads, sales, and job status.
• Maintain strong relationships with vendors and suppliers.

Skills

Organizational skills

Communication skills

Professional demeanor

Scheduling software

Education

High school diploma or GED

Tools

Scheduling software

Microsoft Office

Job description

Benefits:

• Health insurance
• Paid time off
• Profit sharing
• Vision insurance
• 401(k) matching
• Competitive salary
• Dental insurance

ABOUT GUNTHERS

Founded in 1910 with a small farm and a sheet metal shop in Lehi, GUNTHERS is now in its fourth generation and is the longest-running HVAC business in Utah County. We remain committed to the quality and integrity our founders established: an enjoyable environment where our team can provide for their families and grow in the trade, and an exceptional experience for every customer.

THE ROLE

The Sales & Install Coordinator keeps our HVAC residential business running smoothly — supporting the sales team, scheduling installations, and making sure every job moves seamlessly from signed proposal to completed install. You are the link between what we promise our customers and what we deliver in their homes.

RESPONSIBILITIES

• Coordinate the installation schedule and dispatch install crews for efficient, on-time starts.
• Process sales proposals and ensure job details transfer accurately from the estimators to the install teams.
• Order equipment and materials; coordinate permits and inspections.
• Submit consumer financing, process job deposits and payments as needed.
• Communicate with customers throughout the process, from scheduling through job completion.
• Track job progress and follow up on callbacks and warranty issues promptly.
• Support the sales team with reporting on leads, sales, and job status.
• Maintain strong working relationships with vendors and suppliers.
• Uphold GUNTHERS Core Values in every customer and team interaction.

QUALIFICATIONS

• Prior experience or familiarity with the HVAC trades; sales or coordination experience preferred.
• Strong organizational skills with the ability to manage multiple jobs and schedules at once.
• Professional demeanor with exceptional communication skills.
• Comfortable with scheduling software and Microsoft suite.
• High school diploma or GED.
• Valid driver's license with a good driving record.
• Follows GUNTHERS dress and grooming policies; GUNTHERS is a smoke-free workplace

BENEFITS

• Competitive market pay
• Health, dental, and HSA
• Profit sharing
• 401(k) with 4% match
• Paid vacation accruing from day one
• Paid holidays
• Exceptional family culture and long-term stability

Actual pay depends on experience, certifications, and skill level.