HVAC Quote & Coordination Specialist

Stinebaugh & Company; Anchorage (AK); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401k

Paid Leave

Holiday Pay

Fitness Reimbursement

Tuition Reimbursement

Job summary

Stinebaugh & Company in Anchorage, AK seeks a Quote Coordinator to manage the flow of quote requests, organize project documentation, and track activity to ensure timely, accurate quotes. You will coordinate with senior leadership, maintain schedules, and support the sales team in delivering professional proposals.

The role requires at least two years in a detail-oriented admin/logistics position in HVAC or construction, CRM proficiency, and a strong eye for data accuracy.

Qualifications

• Two years of experience in a high-volume, detail-oriented administrative or logistics role in the HVAC or construction industry.
• Proficiency in CRM/Database management and meticulous digital file organization.
• Ability to navigate architectural/ mechanical plan sets and identify relevant divisions.
• High-level attention to detail for spotting inconsistencies in quantities or formatting in technical quotes.

Responsibilities

• Sourcing quote requests from industry resources and company channels.
• Create and initialize new quotes within the order management system and save specs for easy access.
• Collaborate with senior leadership to assign requests to team members.
• Maintain master quotes calendar and distribute due lists to the sales team regularly.
• Conduct weekly in-person briefings with VP and Sales Team and manage change quotes.
• Deliver quotes to customers via email and ensure data integrity.

Skills

CRM management

Administrative experience

Detail-oriented

HVAC industry

Education

High School Diploma

Job description

Stinebaugh & Company in Anchorage, AK seeks a Quote Coordinator to manage the flow of quote requests, organize project documentation, and track activity to ensure timely, accurate quotes. You will coordinate with senior leadership, maintain schedules, and support the sales team in delivering professional proposals.

The role requires at least two years in a detail-oriented admin/logistics position in HVAC or construction, CRM proficiency, and a strong eye for data accuracy.