HVAC Project Coordinator & Inside Sales

CFM Company; Denver (CO); On-site; USD 30,000 - 63,000; Full time

Job summary

CFM Company is seeking a detail-oriented Project Coordinator / Inside Sales in Denver to support outside sales with bids, take-offs, and estimating. You’ll prepare quotations and submittals, enter orders, and maintain project logs in a fast-paced, construction-focused environment.

The role advances through Level 1–3, with increasing responsibility in estimating, submittals, and manufacturer coordination, while ensuring timely project delivery and strong communication with contractors.

Qualifications

• High school diploma or equivalent plus 2+ years of relevant experience, OR Bachelor’s degree plus 1+ year of relevant experience.
• Experience in construction, HVAC, mechanical contracting, or distribution preferred.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work in a fast-paced, deadline-driven environment.

Responsibilities

• Assisting outside sales in supporting contractor bids and project opportunities.
• Perform HVAC take-offs, estimating, and product selection/pricing.
• Prepare quotations, proposals, and submittals.
• Enter and manage customer orders and project documentation.
• Maintain project logs and ensure accurate job tracking.
• Track shipments, deliveries, and project milestones.
• Enter and maintain project details in Company ERP tool.
• Coordinate Start-Up with internal Company Service department and external Service teams.
• Coordinate warranty documentation and O&M manuals (IOMs).
• Support billing documentation and project closeout requirements.
• Ensure timely follow-up on open project items.
• Communicate with contractors, engineers, and internal sales teams.
• Develop strong working relationships with manufacturers as a product liaison.

Skills

Organization

Communication

Multitasking

CRM systems

Education

High school diploma or equivalent

Bachelor's degree

Tools

Bluebeam Revu

Microsoft Office

CRM software

Take-off software

Job description

CFM Company is seeking a detail-oriented Project Coordinator / Inside Sales in Denver to support outside sales with bids, take-offs, and estimating. You’ll prepare quotations and submittals, enter orders, and maintain project logs in a fast-paced, construction-focused environment.

The role advances through Level 1–3, with increasing responsibility in estimating, submittals, and manufacturer coordination, while ensuring timely project delivery and strong communication with contractors.